Legal Admin Assistant (Family Law)

Description Are you interested in making a difference in your community? Are you passionate about helping others who are in need across different groups? Do you value work life balance? If you answer yes to these questions, Bay Area Legal Services may be the workplace for you! Bay Area Legal Services is a regional, non‑profit public interest law firm providing the highest quality legal counsel by: Assisting individuals and non‑profit groups with limited access to legal services; Resolving the legal problems of clients; Preserving the independence, hope, and dignity of those we serve. Job Type: Full‑time Position Details Title: Legal Administrative Assistant (Family Law), Full‑time Location: Tampa, FL – Ybor City Office (Hybrid, 3 days in office/2 days remote) Position Description Bay Area Legal Services (BALS) is seeking to fill a full‑time position on our Family Law Team. The position provides support to attorneys by performing administrative duties including tracking and compiling case information, entering specific case information into the case management system, running grant reports if needed; preparing documents based on attorneys’ draft; proofreading, modifying documents, scheduling meetings, and assisting with case information. Handling client calls, logging faxes, correspondence, etc. into case files and case management system as required. Assist clients with completion of applications for review and eligibility determination for extended services further described in the Job Description for the position. Supports staff who are facilitating or directly providing legal services to low‑income clients. Illustrative Duties Initial Case Opening & Case Management – Opening case file organization; file maintenance to ensure compliance with grant requirements; interview applicants for legal assistance and establishing preliminary eligibility; documents case activities in Legal Server. Receiving and processing referrals, performing conflict checks, searching and downloading online court records, and forwarding to attorneys. Ongoing Case support – Log incoming mail and track deadlines/calendar court dates, etc.; assist with scheduling translators/interpreters and prepare payment for these as necessary; log and track client court‑ordered classes/deadlines, disclosures, updated financial affidavits, etc.; draft simple pleadings, notarize documents, e‑file pleadings. Assist with correspondence, phone calls, preparing and proofreading documents for submission, etc. Case Closure – Prepare closing letters and client evaluation/satisfaction surveys; copy & file surveys if returned; complete/review closing checklist prior to closing file in Legal Server; complete LSC compliance checklist prior to official closing of file; review with & verify Team Leader check‑off is complete; close briefs & files in the case management system. Grant Reporting – Provide support and case tracking results for grant reporting, i.e., submit forms to Team Leader or project director as needed; gather and supply grant data for reporting (i.e., LSC, VOCA, SAFENET, LHK, etc.). Various other Administrative support duties – copies, distribute mail; prepare outgoing mail (certified); maintain hard‑copy files, phones, fax, etc. as needed. Community Outreach – Arrange outreach events to educate various under‑served communities within Hillsborough County about the services offered. Requirements Minimum Qualifications High School Diploma or Equivalent Certificate of Completion (GED) with 3 years of experience as an administrative assistant and 1 of these years in a Legal Administrative Assistant or Legal Administrative Support Position. Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint, and Outlook. Excellent written and verbal communication skills, very detailed and deadline oriented. Ability to interview clients to determine essential facts and issues with regard to the nature and severity of their legal problems. Ability to work responsibly and independently, being a contributing team member, and comfortable with case management and organizing files and data. Ability and willingness to work in close contact with staff on the legal problems of clients and to accept supervision and instruction. Sympathetic and compassionate understanding of the social, economic and legal issues faced by low‑income individuals with limited access to such services. Ability to relate well and effectively with diverse groups and individuals. Desirable Qualifications Bilingual in English and Spanish Experience with a non‑profit organization Demonstrated success working as an effective team member #J-18808-Ljbffr Bay Area Legal Services