Accounting & Administrative Coordinator

Accounting & Administrative Coordinator New York

Massimo Bonini is seeking a highly organized and detail-oriented Accounting & Administrative Coordinator to join our New York team.

This is a hands-on role supporting the day-to-day accounting, financial, and administrative operations of our U.S. business. The ideal candidate is proactive, precise, comfortable managing multiple priorities, and able to work independently while coordinating with our external accounting firm, banks, vendors, and internal team.

Key Responsibilities

Manage accounts payable, payment schedules, and vendor payments

Manage accounts receivable, collections, and customer invoicing

Maintain accurate accounting and administrative documentation

Prepare preliminary accounting entries and supporting documentation for the external accounting firm

Perform account and bank reconciliations and balance checks

Manage day-to-day banking operations across multiple online banking platforms

Coordinate with banks on routine operational matters

Support monthly, quarterly, and annual financial reporting in coordination with the external accounting firm

Assist with budgeting and forecasting, including actual vs. budget variance analysis

Support year-end closing and audit preparation

Manage vendor onboarding, including W-9/W-8BEN documentation and payment setup

Liaise with external suppliers, insurance providers, technicians, and other third parties regarding contracts, quotes, orders, and services

Handle personnel-related administrative requirements and documentation

Maintain corporate records, licenses, insurance renewals, and vendor contracts

Ideal Candidate

Bachelors degree in Accounting, Finance, Business Administration, or a related field

24 years of relevant accounting, bookkeeping, finance, or administrative experience

Strong understanding of accounts payable, accounts receivable, reconciliations, and basic accounting principles

Excellent Excel skills and confidence working with accounting and online banking platforms

Highly organized with exceptional attention to detail

Strong analytical and problem-solving skills

Comfortable working independently and taking ownership of day-to-day responsibilities

Excellent written and verbal communication skills

Ability to manage multiple priorities in a fast-paced environment

Experience in fashion, luxury, wholesale, or a small-to-medium-sized business environment is a plus

Location: New York City

Schedule: Part-time, MondayFriday (20 hours/week)

Hybrid: 3 days per week in office, 2 days remote