Executive Assistant

Executive Assistant

Shift/Hours: Monday - Friday, 9:00 am-5:00 pm Pay Rate: Depending on experience Location: Saratoga, CA Experience: At least 5 years of executive assistant experience

We are excited to share a new opportunity for an Executive Assistant located in Saratoga! This position is highly sought after and might not be available for long.

Are you working, but looking to explore? Are you needing a new career opportunity? Give us a call at View phone number on click.appcast.io and/or apply directly to this posting for immediate consideration! Don't delay, apply today!

Executive Assistant Job Duties Include:

• Strategic Gatekeeping: Act as the primary point of contact and "filter" for the CEO. You must discern which issues require immediate attention and which can be handled independently.
• Rapid Problem Solving: Think on your feet to resolve logistical nightmares, from last-minute site visit changes to conflicting high-stakes bid meetings.
• Communication Synthesis: Draft high-impact correspondence and reports. You must be able to mirror the CEO's voice and communicate with authority to stakeholders, subcontractors, and clients.
• "Calendar Tetris": Manage an aggressive, ever-shifting calendar where "busy" is the baseline. You'll protect the CEO's time for deep work while ensuring critical project milestones are met.
• Meeting & Room Mastery: Attend high-level meetings to take minutes, but more importantly, to "read the room"—identifying unspoken tensions or opportunities and briefing the CEO afterward.
• End-to-End Coordination: Oversee special projects from conception to completion, ensuring the CEO's directives are executed across departments without constant follow-up.
• Other duties as assigned.

Executive Assistant Preferred Skills Include:

• High Emotional Intelligence (EQ): The ability to navigate demanding personalities with poise and "read" people quickly in high-pressure negotiations.
• Operational Stamina: Thrives in a "constantly busy" environment and has the mental agility to pivot between tasks without losing focus.
• Anticipatory Logic: The rare skill of knowing what the CEO needs before they ask for it—whether it's a briefing document, a cup of coffee, or a pre-booked flight.
• Construction Fluency: Comfort with the pace and jargon of the construction industry (RFIs, change orders, project cycles).
• Discretion & Grit: Absolute confidentiality is non-negotiable. You must have "thick skin" and the ability to handle direct, demanding feedback.

Executive Assistant Requirements Include:

• Experience: 5+ years supporting C-level executives (CEO/Founder preferred) in a high-stakes industry like Construction, Real Estate, or Finance.
• Education: Bachelor's degree preferred; significant "real-world" experience in high-pressure environments is essential.
• Tech Mastery: Advanced proficiency in Microsoft 365, project management software (Procore/Smartsheet), and modern communication tools.
• Availability: This is not a 9-to-5 role. You must be willing to be "on-call" to mirror the CEO's pace during critical project windows.
• Judgment: Proven track record of making sound, independent decisions under extreme pressure.
• Must be willing to submit to a pre-employment background check and drug screen
• Must provide 3 professional references

Benefits of working with PrideStaff:

• Medical, Rx, and Wellness Benefits
• Dental and Vision Plan Options
• Short-term Disability
• 401(k) Retirement Plan
• Holiday Pay

PrideStaff Company Overview PrideStaff wants you to succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources.

Compensation / Pay Rate (Up to): $50.00 - $80.00

All compensation and pay rates are dependent upon skills and experience. PrideStaff is an equal opportunity employer.