Administrative Assistant

Administrative Assistant

ABC Companies is a leading provider of transportation solutions, offering vehicles for 8-81 passengers, along with parts, service, and financing to support fleet operators across North America. Family-owned and operated since 1972, ABC is driven by its mission to advance the transportation industry through innovative, collaborative solutions that redefine the standard. Guided by its core values of Integrity, Trust, Collaboration, and Innovation, ABC is committed to delivering customer-focused, high-quality solutions that enhance safety, performance, and reliability.

The Administrative Assistant is responsible for supporting daily office operations through a variety of administrative and clerical tasks. This role assists with scheduling, communication, reporting, data entry, and office organization while helping maintain efficient and productive business operations. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Order and maintain office and administrative supplies
• Process incoming mail and distribute correspondence appropriately
• Prepare, edit, and proofread emails, reports, and other business documents
• Assist with the preparation of regularly scheduled reports
• Draft and distribute internal and external correspondence as needed
• Organize and maintain physical and electronic filing systems
• Perform data entry and maintain records within Oracle and Microsoft Office systems
• Support managers and team members with administrative tasks and special projects
• Maintain confidentiality of sensitive information and documentation
• Perform additional administrative duties as assigned

Qualifications

• High school diploma or equivalent required
• Minimum of 1 year of experience in an administrative support or office assistant role
• Proficiency in Microsoft Office Suite, including advanced Excel skills
• Experience with Oracle or similar systems preferred
• Strong organizational and multitasking abilities
• Ability to work independently with minimal supervision
• Strong verbal and written communication skills
• High attention to detail and accuracy
• Professional demeanor with the ability to handle confidential information appropriately

Skills

• Organizational and time management skills
• Written and verbal communication
• Data entry and recordkeeping
• Attention to detail and accuracy
• Problem-solving and multitasking abilities
• Ability to adapt in a fast-paced environment

Physical Demands

• Ability to remain in a stationary position for extended periods of time
• Frequent use of computers and office productivity equipment
• Ability to occasionally lift and move office materials up to 15 lbs
• Occasional movement throughout office areas to support administrative functions

ABC Companies is an equal opportunity employer. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.