LEGAL SECRETARY

Position Details Job Code #: JC-521197 Position #(s): 800-310-1282-026 Working Title: Enforcement and Legal Office Support Classification: LEGAL SECRETARY Salary: $4,371.00 - $5,473.00 A, $4,591.00 - $5,748.00 B New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information Are you interested in making a difference in the lives of fellow Californians while achieving your career goals? Do you set high standards for yourself and enjoy a collaborative and challenging work environment? The mission of the California Department of Social Services is to serve, protect, and support the people of California experiencing need in ways that empower wellbeing and disrupt systemic inequities. The vision of the California Department of Social Services is to provide quality services with a commitment to an inclusive, diverse, and equitable California where all people can thrive. CDSS Guiding Principles Diversity. Equity. Inclusion. Accessibility. Belonging. We ensure opportunities for everyone to participate in a meaningful way in fulfilling the mission and vision of CDSS. Community Engagement. We prioritize the lived experiences of community members as a driving force behind the creation, implementation, desired impact, or change of programs and services. Empowerment. We engage, operate, and advocate from the understanding that each community and person have desires and capabilities to lead in their own life. Quality Services. We provide services that align intent and impact by ensuring that they are accessible, community driven, interconnected, and continuously improved. Data Defined Outcomes. We equitably collect and analyze data, take data-driven action, and measure outcomes relevant to those we serve, ensuring transparency and accountability. Job Description And Duties The California Department of Social Services, Legal Division, is recruiting to fill one permanent full-time Legal Secretary position in our Sacramento location. We have a hybrid (telework and in-office) work environment. SELECTED CANDIDATE MAY BE ENTITLED TO A RECRUITMENT AND RETENTION PAY DIFFERENTIAL FOR THIS DESIGNATED LOCATION. The Legal Secretary independently and effectively supports two to four attorneys, including senior level staff. The Legal Secretary will perform the most complex secretarial work involving the highest degree of difficulty, sensitivity, and discretion. The incumbent will type, edit, and format legal correspondence, petitions, briefs and legal opinions, pleadings, motions, testimonies, and depositions; proofread and prepare form letters, files, and e-files; serve legal pleadings in multiple jurisdictions including State, Federal, and Appellate courts. The incumbent maintains calendars for assigned attorneys and must be able to schedule meetings and appointments often including high-level executive staff, independently resolving any scheduling conflicts that arise. In addition, the Legal Secretary will make travel arrangements and prepare travel expense claims and may be assigned special projects for an attorney assigned to a complex case. The incumbent must have an understanding of difficult technical and legal terms covering a wide variety of disciplines and areas of law. Additionally, the incumbent must be able to analyze and apply rules, regulations, statutes, and laws regarding legal procedures applicable to typing, processing, and serving legal documents. The Legal Secretary works independently as well as in a team environment with other Legal Secretaries and Senior Legal Typists, under the supervision of a Legal Support Supervisor I. Additionally, to support applicants, we provide guidance and assistance. If you have questions regarding reasonable accommodations for the hiring interview process, please request accommodations at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Special Requirements The position(s) require(s) a Background Investigation be cleared prior to being hired. Please Note: A Statement of Qualifications or Supplemental Questionnaire must be submitted along with your application to be considered for this position. Applications submitted without an SOQ may be disqualified for this position. A current typing certificate (issued within the past four years) verifying typing speed of a minimum of 45 wpm is required for this position. Applicants must be able to recognize proper English grammar, punctuation, and spelling of written material; read and comprehend legal work material; follow verbal and written instructions; communicate effectively; and be able to establish and maintain effective working relationships. In addition, applicants must be able to work well under pressure, manage multiple priorities, and have excellent attendance and reliability. Selected candidate will be subject to a criminal record background check clearance by the Department of Justice and the Federal Bureau of Investigation. Hiring approval is subject to state civil service SROA/Surplus policies and procedures. Application Materials: Applicants are required to submit an Examination/Employment Application (STD. 678), and a Statement of Qualifications (SOQ). The SOQ must be clearly titled and should not exceed one page and must be completed using Arial (no less than 11 font size). The SOQ is a narrative discussion of how the applicant’s education, training, experience, and/or skills meet the job description and duty statement for the position. The SOQ will also serve as documentation of your ability to present information clearly and concisely in writing. Please ensure that SOQ is written in a narrative summary as described above, and not in a bullet point type format. Cover letters and resumes are encouraged but will not take the place of the Statement of Qualifications. You are required to complete employment history on the application form (STD 678). You may be disqualified from the hiring and selection process if the employment history is inaccurate or incomplete. Resumes will not take the place of employment history. If you are meeting minimum qualifications with education, you must include your unofficial transcripts for verification. If selected, you may be required to provide official transcripts at the time of hire. Training and Development assignments may be considered based on the availability of eligible candidates and are subject to approval by the Hiring Authority prior to the appointment. Training and Development assignments are temporary in nature and shall not exceed twenty-four (24) months. Candidates who reside outside of the State of California may be admitted to the job interview, but they must provide proof of residence in California prior to being eligible for appointment. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. #J-18808-Ljbffr