Administrative Coordinator

Job Description

Job Description

Job Title: Administrative/Program Coordinator

Location (City, State): Nashville, TN

Industry: Nonprofit / Community Development

Pay: $25.00 - $28.00/ Per Hour DOE

Benefits: This position is eligible for Medical, Dental, Vision, and 401(k).

About Our Client:

Addison Group is partnering with a mission-driven nonprofit organization seeking an Administrative/Program Coordinator to support volunteer operations, event coordination, and community engagement efforts.

Job Description:

The position will oversee volunteer scheduling and communication processes, maintain volunteer data systems, and support community outreach initiatives. This role requires a highly organized professional who enjoys working with people, managing multiple priorities, and supporting large-scale volunteer events and projects.

Key Responsibilities:

• Manage and maintain volunteer scheduling and registration platforms
• Coordinate volunteer communications, confirmations, and scheduling updates
• Serve as a point of contact for volunteers, sponsors, and community partners
• Assist with staffing logistics and operational preparation for volunteer events and build days
• Track volunteer participation metrics and generate periodic reports
• Support volunteer recruitment efforts through outreach events and community partnerships
• Maintain accurate volunteer records, forms, and communication lists
• Collaborate with internal departments to ensure successful volunteer experiences
• Assist with event logistics including signage, parking coordination, and onsite support as needed
• Respond promptly to volunteer inquiries via phone, email, and website submissions
• Provide general administrative support for volunteer and community engagement activities

Qualifications:

• 3+ years of volunteer or personnel coordination required
• Strong proficiency in Microsoft Office Suite including Excel, Outlook, Word, and Teams
• Experience using CRM or volunteer management systems such as Salesforce
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to manage multiple deadlines simultaneously
• Comfortable working in both office and onsite event environments
• Detail-oriented, adaptable, and team-focused mindset
• Reliable transportation required

Additional Details:

• Full-time, hourly opportunity
• Standard business hours with occasional evenings and weekends for volunteer events
• Full in person, Monday-Friday

Perks:

• Opportunity to support a mission-driven organization making a direct community impact
• Collaborative and team-oriented work environment
• Variety in day-to-day responsibilities and community involvement
• Hands-on role with opportunities to build relationships across the community

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.