Administrative Assistant of Ministries

Description

Vision & Culture

To see our communities changed through hope in Jesus, one person at a time.

We will see our communities change as we passionately pursue Jesus, radically love one another, compassionately serve our neighbors, and relationally disciple all people.

Summary

The Administrative Assistant to Ministries provides comprehensive administrative and operational support to the Executive Pastor of Ministries and ministry teams across NCC. This individual plays a key role in organizing ministry initiatives, coordinating church events, supporting communication efforts, and helping foster excellence in all aspects of NCC's vision and culture.

This is an active, collaborative role that requires flexibility, professionalism, hospitality, innovation and a heart for ministry. The Administrative Assistant to Ministries serves as a key support person in helping NCC ministries operate efficiently and effectively while advancing the church's mission and culture.

Responsibilities

Ministry & Administrative Support

• Provide direct administrative support to the Executive Pastor of Ministries
• Support and strengthen ministry teams and initiatives across NCC
• Coordinate meetings, schedules, Zoom calls, and ministry communications
• Assist with budgeting, background checks, and ministry processes
• Serve as NCC's primary receptionist for the general public

Event Planning & Coordination

• Plan and coordinate church-wide events including Family Fall Fest, Upper Room, and Family Christmas events
• Assist in planning church and staff retreats/events alongside the Executive Assistant
• Coordinate and execute weekly ministry staff lunches
• Provide back-up support for additional church events as needed

Systems & Communication

• Manage NCCA's room reservation system
• Utilize NCC's database system (CCO) to:
  • Create events and forms
  • Monitor process queues and assignments
  • Participate in the Communications Team to help ensure clarity and consistency for publications, announcements, and events
  • Maintain effective communication among church and academy staff to support organizational goals

Qualifications

• Minimum of two years of administrative experience
• Two years of church staff experience desired
• Bachelor's degree (BS or BA) or two years related experience and/or training, or equivalent combination of education and experience

Core Competencies

• Strong organizational and planning abilities
• Excellent verbal and written communication skills
• Attention to detail and follow-through
• Critical thinking and problem-solving skills
• Ability to inspire trust, collaboration, and accountability
• Supportive and team-oriented mindset

Technical Skills

Proficiency or willingness to learn:

• Microsoft Office Suite
• Email and internet tools
• AI-assisted productivity tools Multi-line phone systems
• Slack, Asana, and similar communication/project management platforms
• Ability to learn and utilize church management systems and databases