Accounts Payable Specialist

Accounts Payable Specialist

Overview: Responsible for all accounts payable functions necessary to support the Finance and Accounting team of the company Construction, Inc. and related companies.

Location & Travel Details: This is a Fargo, ND office position (daily).

Company Overview: MasTec Renewables, comprised of Wanzek Construction, IEA Constructors, and White Construction, combines over 20 years of experience in renewable energy construction. Depending on your position and project, you may work for one or more of our companies over your career with us. Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in Power, #17 Top 50 Domestic Heavy Contractors, #20 Transportation Contractor). We embrace diverse perspectives among our employees and across all levels of our business, including our suppliers, community partners, and clients. We have built a multidimensional workforce that brings valuable differences in perspectives, work ethics, and approaches to our organization. By collaborating across departments, we foster innovation and encourage everyone—from interns to executives—to share their ideas and make an impact. Our goal is to create a respectful work environment where all employees feel valued, included, and empowered to become innovative leaders in our industry. The MasTec Renewables market sector is part of the MasTec Clean Energy & Infrastructure business segment. MasTec's Clean Energy & Infrastructure (CE&I) segment generates over $4.5 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.

Responsibilities:

• Understand SOX guidelines to ensure accurate controls and segregation of duties are in place to meet compliance
• Monitor shared drive daily for packing slips and other signed and coded receiving documentation
• Review invoices and statements received daily in the accounts payable email account
• Scan, enter and route invoices and expense reports in Viewpoint according to authority matrix/department head direction
• Obtain necessary approvals on all packing slips, invoices and other payment documents in accordance with SOX and internal approval matrix
• Obtain W9 forms from vendors as needed
• Communicate and maintain good relationships with vendors regarding past due balances
• Monitor hold list and work with PM's and other departments to resolve
• Maintain an organized paper or electronic filing system
• Reconcile vendor accounts
• Prepare multiple states sales and use tax returns
• Evaluate and recommend solutions for a more efficient and streamlined process in accounts payable
• Upload documents and assist in maintaining content of the Accounting Standard Operating Procedures (SOPs)
• Assist other internal departments with accounts payable questions and payment information
• Various other administrative duties as requested by team members
• Analyze and import Comdata charges weekly
• Establish and maintain a good working relationship with field employees
• Scan invoices received via mail into Viewpoint

Qualifications:

Education and Work Experience Requirements: Associate degree (A.A.) or Bachelor's (B.S.) degree in Accounting, Finance or a Business-related area is preferred

Knowledge, Skills and Abilities Required:

• Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the company's Zero Injury principles
• Read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations
• Write reports, business correspondence and procedure manuals
• Effectively present information and respond to questions from groups of managers, clients, customers and the general public
• Add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals
• Compute rate, ratio and percent and draw and interpret bar graphs
• Common sense understanding to carry out instructions furnished in written, oral or diagram form
• Deal with problems involving several variables

Work Environment: When visiting jobsites the work environment involves some exposure to hazards or physical risks, which require following basic safety precautions This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises