Office Assistant

Administrative Assistant

Job Description: This work depends on strong coordination between the field and the office. We are seeking a high energy, detail-oriented, self-starter with 3 -5 years of administrative experience and a strong customer service background to support daily administrative operations. This individual will serve as the primary point of contact for incoming calls and visitors, provide direct administrative support, and help ensure the office runs smoothly and efficiently. This position is on site 5 days a week in Washington, DC.

What You'll Do

• Answer and route calls from clients, vendors, and field crews
• Greet visitors, subcontractors, and deliveries
• Handle incoming/outgoing mail, packages, and job-related documents
• Keep job files, contracts, and office records organized
• Manage the CEO's calendar, meetings, and reminders
• Help schedule meetings, site visits, and occasional travel
• Assist with preparing documents, reports, and emails
• Track office and basic job-related supplies; place orders as needed
• Coordinate with vendors, subcontractors, and service providers
• Support HR and finance with onboarding paperwork, timesheets, and filing
• Assist project managers with admin tasks (documents, coordination, follow-ups)
• Help keep the office clean, organized, and running efficiently

Qualifications & Skills

• High school diploma or equivalent required; associate degree preferred
• Minimum 3 5 years of administrative, office assistant, or receptionist experience
• Strong organizational and time-management skills
• Excellent verbal and written communication skills (Spanish bi-lingual a plus)
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Professional demeanor with strong customer service orientation
• Ability to multitask, prioritize, and work independently

Benefits

• 5 Sick days annually
• 5 PTO days annually
• 8 Paid holidays
• Medical, Dental, Vision