Executive Assistant

Job Description

Job Description

We are looking for an organized and proactive Executive Assistant to support leadership operations in Plano, Texas. This is a Contract position suited for someone who can manage complex scheduling needs, coordinate travel logistics, and help keep executive priorities on track. The ideal candidate brings strong attention to detail, sound judgment, and the ability to handle shifting demands with professionalism.

Responsibilities:
• Manage executive calendars by organizing meetings, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.
• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary preparation.
• Coordinate travel-related changes and updates quickly to minimize disruption to executive schedules.
• Support the planning and execution of executive meetings by preparing logistics, confirming attendance, and distributing relevant details.
• Maintain clear communication with internal and external stakeholders regarding scheduling, travel plans, and meeting coordination.
• Track upcoming priorities and provide administrative support that helps leadership stay organized and effective.• Proven experience providing administrative support to senior executives or leadership teams.
• Strong background in calendar management within a fast-paced business environment.
• Demonstrated ability to book and coordinate detailed travel arrangements accurately.
• Experience supporting executive meetings and handling related logistics.
• Excellent organizational skills with close attention to detail and follow-through.
• Strong written and verbal communication skills with a detail-oriented approach.
• Ability to manage multiple priorities, adapt to schedule changes, and maintain confidentiality.