Procurement Analyst

Procurement Analyst

Are you ready to build your career by joining a healthcare provider? If so, our client is hiring a Procurement Analyst.

Position Type:

• Contract-to-Hire
• On-Site

Required:

• Bachelor's degree or supply chain management experience required.
• 3+ related experience required.
• Knowledge of supply chain logistics required.
• Strong oral and written communication skills required.
• Proficiency in Microsoft Office (Word, Excel, and Outlook) required.
• Ability to navigate computerized data systems online, i.e. VendorMate, Premier, Health Systems SharePoint website (ARC), Materials Management Information System (MMIS), etc. required.
• Ability to multitask priorities while meeting project deadlines required.
• Ability to complete analysis and determine best course of action required.

Preferred:

• Knowledge of hospital products for specific service lines i.e. Operating Room (OR), Cath Lab, Surgery, etc. preferred.
• Ability to accept responsibility and accountability for his/her actions preferred.
• Knowledge of healthcare industry operations preferred.
• General knowledge of maintenance terminology preferred.
• General accounting knowledge preferred.

Responsibilities:

• Manages work flow and relationships with team members, customers, and vendors in a positive and professional manner.
• Engages major assigned departments by fostering good communication with department contacts on an on-going basis.
• Utilizes knowledge of the needs and requirements of departments, and the services they provide, to provide Asset Management assistance in procuring the most effective products and/or services, while meeting contractual requirements and financial goals.
• Reviews and negotiates quotes submitted by vendors to ensure prices for labor and parts fall within the range according to the work performed and within organizational guidelines.
• Ensures that vendors submit all required documentation in a timely manner.
• Ensures invoices are accurate and billed in accordance with negotiated rates for parts and labor.
• Pays invoices within terms.
• Works closely with departments and vendors to resolve invoicing issues in accordance with department guidelines.
• Reviews work queue and places orders accordingly by the end of the day.
• Identifies opportunities for workflow automation, i.e. places vendors on the electronic data interchange (EDI).
• Follows up to ensure orders have been transmitted accurately and on a timely basis according to requisition priority.
• Uses knowledge, skills and judgement to make prompt, sound, and work-related decisions as to whether products should be sourced through OEM or third party vendors, per department guidelines.
• Ensures tasks are completed in a manner bringing value to customers and vendors.
• Proactive in performance of duties and responsibilities to prevent errors or problems from re-occurring.
• Educates departments and vendors on Asset Management requirements to reduce sourcing and invoicing issues.
• Consistently meets department performance standards and is flexible in covering and helping other analysts as needed to meet department goals.
• Reviews and evaluates equipment repair history and performs cost analysis to determine if repairs are cost effective.
• Approves repairs or recommends equipment replacement within guidelines.
• Notifies department when equipment has reached end of life status and of final repair coverage, and encourages department to budget for replacement.
• Acts as a liaison between Procurement Manager and Contract Analysts to ensure to not incur charges for items covered under a service agreement.
• Ensures any repairs performed outside of contract coverage are billed at the negotiated rates according agreements.