Administrative Specialist

Administrative SpecialistThe Administrative Specialist at Triangle Veterinary Referral Hospital provides administrative, analytical, and operational support to hospital leadership in a fast-paced emergency and specialty veterinary hospital. The position supports daily operations as well as financial analysis, pricing, reporting, recruitment, marketing, and hospital growth initiatives.Key ResponsibilitiesProvide administrative support to hospital leadership, including scheduling, records, correspondence, meetings, and special projects.Assist with payroll, invoicing, reconciliation, and financial administration.Support pricing analytics, including fee reviews, market research, pricing updates, and analysis of pricing and revenue trends.Prepare and maintain financial, operational, and KPI reports, dashboards, and spreadsheets for leadership.Analyze data and identify trends, discrepancies, and opportunities to support business decisions.Support hospital development initiatives, including market research, new services, expansion opportunities, partnerships, and business-development projects.Provide basic marketing and social media support, including coordinating approved content, gathering photos and updates, and maintaining the hospital's content calendar.Assist with recruitment coordination, candidate travel and itineraries, communications, and vendor coordination.Maintain confidentiality and work collaboratively with hospital leadership and team members.QualificationsStrong organizational, analytical, and communication skills.Excellent attention to detail and follow-through.Strong proficiency with Excel/Google Sheets and Microsoft Office or Google Workspace.Comfortable working with financial data, reports, and spreadsheets.Ability to manage multiple priorities in a fast-paced environment.Proactive, professional, adaptable, and trustworthy.Veterinary or healthcare experience preferred but not required.Work EnvironmentWork is performed in a busy, fast-paced 24/7 veterinary specialty and emergency hospital.Frequent interaction with dogs, cats, and occasionally other animal species of varying sizes and temperaments.Must be comfortable working around medical equipment, cleaning chemicals, and areas where patient care is being provided.Adhere to hospital safety policies, infection prevention protocols, and biosecurity procedures.Maintain a professional, respectful, and service-oriented approach when interacting with clients, staff, vendors, and contractors.Maintain confidentiality regarding hospital operations, patients, and client information.Full-time, on-site, Monday–Friday daytime hours. Occasional evenings or weekends may be required.