Admin Assistant

Job Description

Job Description

Join Our Team as an Admin Assistant at Desnol-62nd Ave Home!

We are looking for a dependable Administrative Assistant / Executive Support Assistant to help keep daily operations organized, professional, and on track. This position supports executive leadership with scheduling, communication, document preparation, filing, follow-up, and general office support. The right person will be organized, respectful, careful with private information, and comfortable working in a busy environment where priorities can change during the day.

What You’ll Do

As an Admin Assistant, you’ll play a key role in keeping our operations running smoothly. Your responsibilities will include:

• Manage calendars, schedule meetings, confirm appointments, prepare agendas, and send reminders.

• Answer, screen, and return phone calls, emails, and messages in a professional and respectful manner.

• Prepare, type, edit, scan, file, and organize letters, forms, meeting notes, reports, invoices, receipts, policies, and business records.

• Track tasks, due dates, renewals, licenses, insurance documents, compliance items, payments, training records, and follow-up items.

• Maintain organized electronic and paper files so records can be found quickly when needed for daily operations, payroll, HR, accounting, audits, inspections, or meetings.

• Assist with basic hiring and onboarding tasks, including interview scheduling, new hire packets, reference checks, credential tracking, training reminders, and employee file organization.

• Draft and send approved emails, reminders, and follow-up messages to staff, vendors, customers, residents, case managers, agencies, contractors, or other business contacts.

• Help prepare for meetings, inspections, site visits, business reviews, and projects by gathering documents, printing materials, organizing notes, and documenting next steps.

• Assist with bookings

• Run approved business errands or assist with office tasks such as mailing documents, ordering supplies, arranging services, coordinating repairs, and organizing work areas.

• Use Microsoft Word, Excel, Outlook, Teams, Google Workspace, PDF tools, phone systems, shared folders, calendars, and other approved software.

• Complete other reasonable administrative duties as assigned based on business needs.

What We’re Looking For

• Associate degree preferred. A high school diploma or GED with related office, administrative, healthcare, business, customer service, or executive support experience may also be considered.

• Ability to read, write, speak, and understand English well enough to communicate clearly and complete business documents.

• Basic computer skills, including email, calendar management, typing, saving documents, scanning, printing, and basic spreadsheet use.

• Strong organization, follow-through, and attention to detail.

• Professional communication skills and the ability to speak respectfully with people from different backgrounds.

• Ability to maintain confidentiality and follow company policies, directions, deadlines, and approved communication practices.

• Reliable attendance, punctuality, and ability to manage assigned work with limited supervision after training.

Why You’ll Love Working Here

At Desnol Healthcare Services, we pride ourselves on fostering a welcoming and collaborative atmosphere. We value teamwork, dedication, and a positive attitude. While we don’t offer additional benefits, you’ll find a supportive environment where your contributions truly matter.

Ready to Apply?

If this sounds like the right fit for you, we’d love to hear from you! Take the first step toward joining our team by submitting your application today. We can’t wait to see how you can make a difference at Desnol Healthcare Services!

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