Trust & Estates Legal Secretary

Attention Trust & Estates Legal Secretaries…skip the commute to the city and take the next step in your career at LI firm that runs and pays like a top AM firm… A top regional law firm is seeking an Administrative Assistant with Trust & Estates experience to partner with attorneys, paralegals, other administrative and financial departments to provide best in class administrative support to internal and external clients. The Administrative Assistant will provide direct assistance and serve as a point person for their assigned attorneys. This role performs an array of administrative tasks to provide support to their lawyers and paralegals in their day‑to‑day activities. Duties/Responsibilities: Compose documents from rough draft or handwritten materials into proper format, prepare routine letters, including engagement letters and transmittal e-mails. Proofread typed material for typographical, spelling, and grammatical errors. Prepare and revise various legal documents such as contracts, agreements, amendments, leases, Wills, pleadings, motions, judgments, responses, subpoenas, memorandum of law and table of contents with appropriate legal formatting. Manage and maintain client and firm documents using the document management system. Assist in compiling and assembling transaction documents with exhibits and relevant materials. Prepare conflicts checks, new matter memos and engagement letters for new and existing clients. Scan and file original signed documents into the document management system (iManage) including correspondence, etc. Create, organize, and maintain attorney files. Maintain attorney calendars, including coordination and scheduling of appointments, client meetings, conference rooms refreshments and catering orders. Research and reservation of outside venues for client meeting and networking events. Review pre-bills and distribute to responsible attorneys for review, submit revisions to Accounting for final invoice, send to appropriate clients for payment. Prepare and submit monthly expense reports for reimbursement. Answer and direct telephone calls and e-mail communications. Work in collaboration with lawyers and professional staff, demonstrating strong teamwork and a positive attitude. May assist in training new administrative assistants/floaters. Perform additional related responsibilities as assigned. #J-18808-Ljbffr