Accounts Payable Clerk

Accounts Payable Clerk

Join the team at our West Chicago, Illinois location. This is a fantastic opportunity for a results-driven professional who thrives on solving business challenges, identifying opportunities, and building strategic partnerships. Reporting to our Accounts Payable Supervisor, this role will be a detail-oriented finance professional responsible for managing a company's outgoing payments. They ensure that invoices are accurately processed, approved, and paid on time while maintaining organized financial records.

Key duties include verifying invoices, reconciling accounts, processing payments, and communicating with vendors to resolve discrepancies. By maintaining accuracy and efficiency, Accounts Payable Clerks play a critical role in supporting smooth financial operations and maintaining strong supplier relationships.

Hourly Range: $26.88 - $30.92

Key Accountabilities:

• Review and validate vendor invoices to ensure accuracy and completeness of all supporting documentation
• Confirm proper approval and correct coding on all submitted invoices
• Detect and escalate duplicate invoices, irregular transactions, or any discrepancies
• Match invoices against purchase orders and receiving documentation for verification
• Prepare EFT payment documentation using Adobe Acrobat
• Verify receipt of goods or services in alignment with purchase orders
• Address vendor inquiries and resolve billing discrepancies in a timely manner
• Work cross-functionally with operations, logistics, procurement, and finance teams to investigate and resolve invoice issues and ensure prompt processing
• Process freight invoices using SLS's Vadis and Makor systems to extract and validate required data
• Provide support to the Accounting Department with additional administrative tasks as needed
• Assist with month-end close activities, including accruals, invoice cutoff reviews, and reconciliation preparation
• Perform other duties and participate in special projects as assigned

Experience/Qualifications Required:

• Minimum of 2 years of experience in Accounts Payable processing
• Experience working with large ERP systems, with preference for Microsoft Dynamics Navision
• Familiarity with purchase order processes and invoice matching
• Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines
• Ability to maintain confidentiality and handle sensitive financial data with discretion
• Experience in a high-volume invoice processing environment is preferred

Key Performance Indicator (KPIs):

• Meets established targets for invoice processing accuracy and turnaround time
• Supports the timely execution of payment runs and month-end close processes
• Reduces aged and unresolved invoice discrepancies through proactive follow-up and issue resolution
• Adheres to company approval matrices, purchasing policies, and internal control standards
• Contributes to process improvement initiatives focused on standardization, automation, and increased efficiency
• Maintains thorough, accurate, and audit-ready documentation for all Accounts Payable transactions
• Provides responsive and high-quality service to vendors and internal stakeholders

Skills and Competencies:

• Proficiency with MS Office Suite (Excel, Word, Outlook)
• Competency in Adobe Acrobat
• High degree of detail, accuracy, and personal accountability
• Ability to communicate and work effectively with co-workers and vendors

Sims offers the opportunity for a rewarding career with a promote-from-within philosophy and a variety of programs available to support continuous learning. We are committed to the ecologically sound and sustainable use of resources and strive to operate in a manner that minimizes waste and protects the environment.

SLS is proud to be an equal opportunity employer. We value the diversity of all of our employees and are committed to creating an inclusive working environment where everyone can contribute, advance on merit, and realize their full potential.