Administrative Assistant

Administrative Assistant (Part-Time, 30 Hours/Week)

We are seeking a detail-oriented administrative assistant to provide comprehensive administrative support and ensure smooth office operations. This part-time position (30 hours per week) plays a key role in maintaining compliance with company procedures, supporting staff with reporting, and managing day-to-day administrative responsibilities. The ideal candidate will have a medical background, as they will be responsible for reviewing medical questionnaires in addition to standard administrative tasks.

Key Responsibilities

• Promote and maintain a safe work environment in alignment with company safety standards.
• Process, track, and coordinate the completion of staff timesheets and procurement card reports.
• Ensure adherence to Southern Company administrative, accounting, and compliance procedures.
• Perform various administrative office duties, including maintaining office supplies and managing inventories.
• Coordinate meetings, events, and travel arrangements for team members and leadership.
• Support office relocations, ensuring all logistics and communication are managed efficiently.
• Create, organize, and track project correspondence, records, and documentation.
• Provide general support and perform miscellaneous assignments as directed.
• Review and verify medical questionnaires accurately and confidentially, maintaining compliance with medical privacy standards.

Experience

• Minimum of 35 years of administrative support experience.
• Medical background is essential experience reviewing or managing medical documentation preferred.
• Prior experience within the energy, construction, or utilities industry is a plus.

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with data entry, document tracking, and reporting systems.

Soft Skills

• Exceptional organizational and multitasking skills.
• Strong attention to detail and ability to meet deadlines.
• Professional communication and interpersonal skills.
• Ability to maintain confidentiality when handling sensitive medical and personnel information.

Preferred Attributes

• Experience supporting compliance or safety programs.
• Familiarity with Southern Company systems or administrative processes.
• Ability to work independently and adapt to changing priorities.