Buying Coordinator

Job Description

About the Job

Hello, potential PriceSmart candidate. We’re on a mission to hire the very best, and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize the greatest contributions to the company can come from anywhere in the organization, and we know that the next one could be yours! We are looking for a Buying Coordinator who will support the Buying team by organizing product samples, monitoring sell through, assisting in vendor management, and maintaining documentation essential for efficient product selection, assortment planning, and pricing strategies. The role also supports cross-functional communication and ensures timely coordination of promotional events and trade shows.

What's unique about this job (What you’ll do)

Product Selection & Assortment Planning

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• Organize product samples in preparation for SKU selection and line reviews.
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• Prepare SKU reports to assist buyers in creating effective and efficient SKU plans.
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• Maintain proper documentation related to product quality to support product quality management processes.
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Vendor Management

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• Capture and organize accurate vendor and item data, ensuring that internal systems are up to date with the latest information.
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• Maintain regular communication with vendors to track data and updates.
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• Ensure all products and packaging meet negotiated specifications and quality standards through proper documentation management and follow ups.
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Trade Expertise & Market Research

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• Assist in planning for trade shows by organizing agendas and coordinating with vendors.
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• Gather product samples and item information post-trade show to support the buying decision-making process.
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Pricing & Margin

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• Monitor item data and assist with markdown planning by tracking sell-through targets, merchandise in/out dates, and SKU performance.
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• Organize data and reports to aid in pricing and margin management.
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Cross-Functional Collaboration

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• Support effective communication between the Buying, Logistics, Trade Compliance, and Operations teams.
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• Maintain accurate documentation and respond promptly to internal requests for information.
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Promotion Planning

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• Gather and organize promotional contracts with vendors.
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• Assist in the coordination of promotional events in collaboration with the buying and vendor promotions teams.
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Reporting & Analysis

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• Prepare detailed sell-through reports to monitor merchandise program inventory, sales, and margin performance.
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• Provide analytical support to the buying team by generating reports on inventory, pricing, and promotions.
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Bring your passion and expertise (Who you are)

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• 1-3 years in retail, buying coordination, or document management role.
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• Strong organizational and multitasking abilities.
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• Excellent attention to detail and accuracy.
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• Proficiency in MS Office (Excel, Word, PowerPoint) and experience with data entry systems.
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• Strong written and verbal communication skills.
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• Ability to work collaboratively across departments and manage competing priorities.
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• Knowledge of retail buying processes and vendor relations is a plus.
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Key Competencies:

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• Organize: Ability to manage samples, reports, and documentation to ensure smooth buying processes.
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• Monitor: Track item performance, vendor data, and promotional activities.
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• Assist: Provide support to the buying team and maintain strong communication with cross-functional teams.
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• Maintain: Ensure accurate and up-to-date documentation related to product quality, pricing, and vendor information.
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Some important intangibles

You feel connected to our mission and values: Integrity, Respect, Accountability, Passion, Community and Continuous Improvement

You are a self-starter who doesn’t need direct supervision to motivate you for success

You enjoy sharing your quirkiness and talents with your coworkers

Enjoy working hard

Full of energy for the things one sees as challenging

The ability to remain calm when dealing with unforeseen constraints.

The above description is designed to state the general nature and level of work performed in the function. It is not intended to contain or be construed as an exhaustive inventory of all job duties, responsibilities and qualifications required of employees assigned to this job. A complete job description may be made available to you through the hiring process.

Benefits & Perks – We take care of our people

We believe taking care of our people is the right thing to do. This is what we can offer for all your hard work:

Beyond competitive pay

Medical, Dental and Vision plans

Employee Assistance Program

Education Assistance Program

401K Contributions

Life Insurance

LTD

PriceSmart Membership Card

Pet Insurance

Calm Meditation App

BenefitsHub for Employee Discounts

Fun events – Thanksgiving is our favorite holiday

Employee recognition

Supportive, nurturing environment with many opportunities for learning and growth

...and more!

Our Commitment

We not only embrace and celebrate the diversity of our membership base and communities, but also strive to achieve the same in our employees. At PriceSmart, we are committed to equal employment opportunity, regardless of race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status or any other class protected by applicable law. We are proud to be an equal opportunity employer.

Get to know us

PriceSmart was founded with a purpose: to inspire and impact the lives and businesses of our Members, our employees and our communities through the ethical delivery of the best quality goods and services at the lowest possible prices.

Throughout the years, we have constantly asked ourselves how we can do more and have a greater impact. We want to prove that we are a company that can grow, be profitable and do good in the world, and we have learned that it takes a great organizational culture to achieve that goal.

At PriceSmart, you can look forward to company events, anniversaries celebrating our employees with more than 20, or 30 years of tenure, volunteering and learning opportunities, and just great company filled with curious, kind folks. Dreaming up and sharing ideas aren’t responsibilities reserved for certain teams or leaders; the challenge of building our own culture is on all of our shoulders. That sense of community and belonging keeps us excited to walk through the door everyday, wherever that door may be, in any of our 13 countries