Administrative Assistant

Administrative Assistant

Company : Confidential

Location : Sunrise, FL

About Ascend


At Ascend, we recognize the struggles that accounting & finance professionals face in traditional firms - from rigid hierarchies and overwhelming workloads to the elusive work-life balance. We believe your ambition should not be constrained by outdated practices or opaque career paths. Here, you're not just a number but a valued member of a community that champions both your professional and personal fulfillment. Our mission is to transform the public accounting experience into one where work-life harmony is a reality, and where your career advancement is supported by a nurturing network and robust resources


Backed by private equity from people-focused Alpine Investors, Ascend is building a dynamic platform for regional accounting firms that enables them to stay independent while accessing the resources of a Top 25 firm to help them grow. Ascend provides access to growth capital, robust talent acquisition and training, leading quality management resources, best-of-breed technology, AI tools, an offshore captive, shared back-office services, a catalytic leadership system, and modernized equity incentives so that firms can surmount today's industry challenges to reach their full potential.


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Responsibilities

• Provide administrative support
• Process tax returns using e-filing process
• Scan and organize documents in SharePoint and GoFileRoom
• Cultivate relationships and maintain contact with company clients
• Function as a backup for other Administrative Assistants within the group and support other team activities as directed
• Handle incoming calls proficiently and follow through regarding issues raised with appropriate parties
• Develop a good working relationship with all levels of staff
• Handle sensitive/confidential information requiring a high level of discretion

Desired Qualifications

• Relevant experience supporting executives in a professional services environment
• Excellent communication skills both verbal and written including excellent grammar and proofreading abilities
• Excellent technology skills including MS Word, Excel, PowerPoint and Outlook and interest in learning additional software packages as needed
• Tax program knowledge is a plus
• Ability to develop own processes and follow through with them
• Ability to exercise good judgment and decision making
• Ability to anticipate problems and act accordingly
• Time management skills - ability to prioritize and multi-task
• Ability to take initiative, be assertive and maintain confidence
• Professional demeanor
• Organizational skills and detail oriented nature
• Handle additional administrative responsibilities as needed

Benefits and Perks:

• Health, Dental, Vision, Short and Long-Term Disability
• Flexible Time Off
• FSA & HSA
• Employee Assistant Programs
• 401(k) Matching
• Commuter Benefits
• Parental Leave

This job description is intended to provide a general overview of the responsibilities and qualifications of the position. It is not an exhaustive list, and additional duties may be assigned as needed.