Business Office Manager

Job Description

Job Description

Overview

Beacon Education is seeking a Business Office Manager to provide financial, human resources management to Beacon Education, GLOW Academy and Spark Academy. Through this work, the Business Office Manager also supports the leadership and administrative teams at GLOW Academy and Spark Academy. The role manages functions across finance, human resources, and general operations. The ideal candidate is service-oriented, dependable, resourceful, and able to manage multiple priorities while maintaining a high level of accuracy and confidentiality.

This role is primarily based on-site at Beacon Education’s office, located on the campus of GLOW Academy (4100 Sunglow Drive, Wilmington, North Carolina). At times, this role will visit and work at Spark Academy.

Major Responsibilities

Finance & Administrative Support

The Business Office Manager coordinates closely with a local accounting services provider to document, code and record approved financial transactions for all three entities, including:

• Prepare weekly accounts payable documentation for Beacon Education, GLOW Academy, and Spark Academy
• Manage monthly credit card reconciliations and supporting documentation
• Manage sales tax reimbursement claims and related recordkeeping
• Review financial statements and supporting documentation from the accounting services provider and assist the Executive Director with presentations to the finance committees and board members of the three entities
• Monitor cash flow, accounts receivables, and accounts payables to ensure the timely financial processing and budget management 
• Manage and maintain accounts payable and accounts receivable on a monthly basis
• Support outside accounting firm to reconcile bank and investment accounts monthly
• Coordinate requisition of school funds with outside financial management and accounting service for Beacon Education, GLOW and Spark
• Manage deposits, payment services and bank accounts for all entities
• Assist the accounting services provider with pre-audit preparation for external audits, and address any audit findings
• Manage timesheets for non-salaried staff and submit payroll to accounting firm on a monthly/semi-monthly basis for all staff across the organization 
• Support and oversee tuition, vouchers, and enrollment income at Spark Academy
• Work with the accounting firm and senior leadership in budget creation for all 3 entities
• Support school-level staff in accurate and fiscally responsible budget management 
• Liaise with vendors and coordinate billing for external services

Human Resources & Onboarding

• Prepare offer letters and onboarding documentation for new hires.
• Coordinate employee onboarding through BambooHR and other required systems.
• Communicate onboarding requirements and deadlines to new employees.
• Support employment verification, background check, and new hire reporting processes.
• Provide benefits enrollment information to eligible employees.
• Maintain employee files and HR records in accordance with organizational requirements.
• Assist with employee lifecycle administration, including personnel record maintenance.

Systems & Operations

• Manage and maintain access to various organizational systems and platforms.
• Support website updates and other operational communications as needed
• Serve as a resource for staff seeking assistance with administrative processes and systems
• Support Admissions and Outreach efforts

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or related field required
• Previous administrative, HR, operations, or office management experience preferred
• Previous experience in a K-12, early childhood education setting or non profit preferred
• Familiarity with NC charter school accounting preferred
• Strong organizational skills with the ability to prioritize multiple tasks and deadlines
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office and Google Workspace
• Experience with HRIS, payroll, or accounting systems required
• Ability to handle sensitive and confidential information with discretion
• Successful completion of a required background check is a condition of employment
• Possession of a valid TB test issued by the local county board of health or recognized medical authority is required for employment

Position Details

• TITLE: Business Office Manager
• REPORTS TO: CEO/President
• SALARY: $55,000-$60,000

Benefits -
Our comprehensive benefits package includes:

• Health insurance through the State Health Plan of North Carolina
• Employer-paid dental, long-term disability, and life insurance
• Additional voluntary benefits available at the employee’s expense
• An industry-leading 401(k) program with employer match
• Employee-accrued paid sick, annual, and personal leave
• Discounted childcare for employee's dependents at Spark Academy

Organizational Overview

At Beacon Education, we are driven by the belief that a child’s zip code should not determine their destiny. By ensuring equitable access to high quality education, we empower children and their families to close and even reverse the achievement and opportunity gaps. Beacon Education powers the Girls Leadership Academy of Wilmington (GLOW Academy), an all-girls public charter school, which opened its doors in 2016 with its first 6th-grade class of 100 girls. As of 2023, Beacon Education also powers Spark Academy, a state-of-the-art, Early Childhood Development Program designed to nurture all children Ages 6-weeks to 5 years old.

Learn more about our exciting work: Beacon Education
Spark Academy

GLOW Academy