HUMAN RESOURCES ADMINISTRATIVE ASSISTANT

Job Description

Job Description

POSITION SUMMARY:

Under the direction of the Associate Director, Human Resources, the Human Resources Administrative Assistant will provide operational support to the Human Resources department during a period of organization transition. This position will focus on supporting essential day-to-day HR activities, including onboarding, employee records, HRIS support, and volunteer coordination.

This is a temp-to-hire opportunity. As the organization evaluates its future Human Resources structure, the responsibilities and scope of this position may evolve based on organizational needs and the skills and experience of the individual role. 

 

ESSENTIAL FUNCTIONS:

The HR Administrative Assistant responsibilities include, but are not limited to:

• Responding to employment verifications in a timely and confidential manner.
• Assist with new hire onboarding, including required documentation and follow-up on outstanding onboarding requirements. 
• Coordination of volunteer applications and onboarding.
• Provide administrative support for ADP and payroll processing backup.
• Assist employees with routine ADP questions and system access issues.
• Maintain accurate employee records and HR documentation.
• Prepare ongoing and ad hoc HRIS reports as requested.
• Assist with tracking required employee trainings, certifications, and other compliance related documentation. 
• General administrative support.

PHILANTHROPY:

All YMCA staff is accountable for understanding the organization’s charitable status and mission to assure access for all through active participation in fundraising and philanthropy efforts.

• Work with the Development Team, HR and key philanthropy volunteers to increase your understanding and skill set.
• Build strategic relationships with members for year-round member cultivation to increase the number of member campaign volunteers and donors. 
• Assist in achieving your department annual support campaign goal by directly and personally participating in campaign efforts and ongoing fundraising by identifying new volunteers and potential new donors. 

QUALIFICATIONS:

• On year Human Resources and/or administrative experience preferred. 
• Demonstrated ability to handle confidential and sensitive employee information with discretion. 
• Strong organizational, recordkeeping, and data-entry skills. 
• Proficient computer skills, including Microsoft Word, Excel, and PowerPoint.
• Experience with ADP or another HRIS/payroll system preferred.

WORKING CONDITIONS: 

• Ability to walk, stand, and sit for long periods of time while maintaining alertness for several hours at a time. May also require bending, kneeling, leaning. 
• Potential exposure to communicable diseases and bodily fluids is possible. Able to administer first aid.
• Must be able to lift and carry up to 50 pounds. 
• Ability to speak concisely and effectively communicate. 
• Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency. 
• Ability to view/enter data for long periods of time. 
• Maintenance of a high degree of confidentiality and professional discretion is essential.
• This is a fully onsite role requiring a regular in-office presence to support collaboration, employee engagement, and operational effectiveness. Hybrid and remote work arrangements are not available for this position.

Abuse Prevention Responsibilities: 

All employees are expected to maintain boundaries, follow mandated reporting requirements, and uphold our policies and procedures to protect youth and participants. This includes attending required trainings. reporting suspicious or inappropriate behaviors and adhering to procedures that minimize risk. Supervisors are also responsible for providing oversight, feedback, and accountability to ensure staff and volunteers follow these standards. Our organization is committed to creating a safe environment.