IP Billing Coordinator

Job Description

IP Billing Coordinator

National Law Firm

Washington, DC

Salary : $93,000 - $128,000 + Generous Overtime

About the Opportunity:

A nationally recognized law firm is seeking an experienced IP Billing Coordinator to join its accounting team. This position is ideal for a legal billing professional with significant intellectual property billing experience who enjoys working in a fast-paced environment and partnering closely with attorneys, clients, and accounting teams to ensure accurate and timely billing operations.

Key Responsibilities:

Billing Operations

• Prepare, review, and distribute proformas and final invoices for assigned attorneys and practice groups
• Customize invoices to meet firm requirements, client billing guidelines, and Outside Counsel Guidelines
• Research and resolve billing inquiries, discrepancies, and client-specific billing issues
• Monitor billing activity and support month-end close processes

Intellectual Property Billing

• Manage billing for U.S. and international patent and trademark prosecution matters
• Review and reconcile time, costs, fees, credits, and adjustments throughout the prosecution lifecycle
• Produce and audit proformas to ensure compliance with client and firm billing requirements
• Maintain billing templates, matter information, rates, approved timekeeper lists, and billing instructions
• Coordinate with attorneys and IP professionals to ensure billing deadlines are met

E-Billing

• Coordinate electronic invoice submissions and invoice maintenance across e-billing platforms
• Review and maintain client billing protocols, matter IDs, rate structures, and timekeeper approvals
• Monitor invoice rejections, reductions, disputes, and payment issues, and work toward timely resolution
• Partner with accounting and e-billing teams to improve billing efficiency and compliance

Job Qualifications:

• 7+ years of legal billing experience, including at least 5 years of intellectual property billing experience
• Significant experience supporting U.S. and foreign patent and trademark prosecution billing
• Experience with Elite Enterprise, 3E, and electronic billing platforms; eBilling Hub experience preferred
• Strong proficiency in Microsoft Excel, Word, and Outlook
• Knowledge of client budgets, fee arrangements, and law firm accounting practices
• Excellent analytical, organizational, and problem-solving skills
• Exceptional attention to detail and ability to manage high-volume workloads under tight deadlines
• Strong communication skills and a client-service mindset
• Ability to work independently while collaborating effectively with attorneys and accounting teams

Why Join This Firm?

• Join a highly regarded law firm with a sophisticated intellectual property practice
• Work with attorneys and clients on complex domestic and international IP matters
• Competitive compensation package of $90,000 - $130,000 plus significant overtime opportunities
• Collaborative team environment with strong long-term career growth potential
• Exposure to advanced billing systems and complex client billing arrangements

For a confidential discussion regarding this opportunity, contact DNA Partners.