Practice Assistant

Job Title: Practice Team Assistant

Industry: Legal / Professional Services

Location (city, state): Reston, VA (Hybrid - 4 days in office, 1 remote)

Assignment Type: Direct Hire

Pay: $55,000 $65,000 annually (depending on experience)

Work Schedule: MondayFriday, 9:00 AM 6:00 PM (40 hours/week)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Our client a leading global law firm that partners with innovative companies across technology, life sciences, and high-growth industries. With offices across the U.S., Asia, and Europe, the firm provides strategic counsel in corporate law, litigation, regulatory matters, and intellectual property.

Job Description:

The Practice Team Assistant provides administrative and clerical support to timekeepers and legal support staff within the Secretary Team. This individual will support day-to-day operations, assist with various administrative tasks, and help ensure efficient workflow across the team. This role is ideal for someone who is detail-oriented, proactive, and comfortable working in a fast-paced professional services environment.

Key Responsibilities:

• Open and organize interoffice mail for team members
• Answer and manage incoming calls for timekeepers as needed
• Greet visitors and coordinate meeting logistics
• Assist with scheduling, travel arrangements, and general calendar coordination
• Prepare, edit, and proofread documents for accuracy and completeness
• Conduct research, prepare reports, and handle information requests
• Coordinate meetings, conference calls, and web conferencing
• Process expense reports and track reimbursements
• Maintain organized files, including document management and e-filing
• Enter and submit time entries on behalf of timekeepers
• Update and maintain CRM/contact databases
• Support document production, scanning, and printing needs
• Assist with special projects and provide general administrative support
• Handle confidential information with a high level of discretion

Qualifications:

• 34 years of office or administrative experience within a legal/law firm
• Proficiency in Microsoft Office Suite; experience with iManage and DocuSign are highly preferred
• Strong organizational, multitasking, and time management skills
• High attention to detail with strong proofreading and communication abilities
• Ability to work independently and as part of a team in a fast-paced environment
• Demonstrated professionalism, initiative, and discretion
• Bachelors degree preferred

Additional Details:

• Department: Secretary Team
• Team Size: 6 (this role will be the 7th team member)
• Schedule: Onsite 4 days/week, 1 remote day

Perks:

• Strong opportunity for internal growth and career advancement
• Collaborative, team-oriented environment
• Exposure to legal operations within a top global law firm
• Convenient location near Reston Town Center
• Stable and reputable organization

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.