Office Administrator

Job Description

Job Description

Position Summary

Equinox Gold differentiates itself through its people by fostering a culture of safety, respect, and strong community relationships. The company provides a safe work environment, clearly defined roles, competitive compensation and benefits, and open communication. Office administrative support is essential to ensure accurate records, effective training, compliance, and employee support that contribute to these commitments.  The purpose of this role is to ensure accurate tracking and adequate support for the Community Relations, Human Resources, and Health & Safety functions.

Key Responsibilities

·        Maintain accurate employee, medical, and training records in paper and electronic systems.

·        Enter and update employee data in HRIS, benefits, security, and related systems.

·        Track completion of required onboarding, policy acknowledgments, and training documentation.

·        Serve as a primary point of contact for employee questions and HR support.

·        Coordinate new hire onboarding, orientation, training, screenings, and related logistics.

·        Manage employee badging, security access, and personnel photo records.

·        Track employee and contractor hours and prepare routine reports.

·        Support employee setup needs, including equipment, business cards, and nameplates.

·        Manage incoming communications, mail, shipping, and front-office administrative functions.

·        Maintain office supplies, equipment, and building security records, including keys and alarm codes.

·        Coordinate meetings, travel arrangements, site tours, and company events.

·        Assist with social media, external communications, and stakeholder inquiries.

·        Create and update presentations, newsletters, reports, graphics, and community outreach materials.

·        Support community engagement activities, events, sponsorships, donations, and partnership programs.

·        Maintain stakeholder engagement records and community feedback tracking systems.

·        Foster positive relationships with employees, community members, organizations, and external stakeholders.

·        Perform other administrative, HR, and communications duties as assigned.

Required Experience & Skills

·        A minimum of five years’ experience as an office manager or business assistant required.

·        Experience with mining preferred.

·        Experience with graphic arts and communication preferred.

·        Must be proficient with computers and software, including Microsoft Excel, Word and PowerPoint.

·        Demonstrated ability to deal professionally and courteously with internal and external stakeholders.

·        Must be a minimum of 21 years of age with a clean driving record.

·        Must be legally authorized to work in the U.S. for any employer.

At Equinox Gold, our commitment to teamwork means building a workforce that is as diverse as the communities in which we operate. We are committed to an accessible and inclusive recruitment process and welcome applications from all qualified candidates.