Office Manager

We are seeking a highly organized and proactive Office Manager to oversee daily clinic operations and ensure efficiency across all departments. Anderson Longevity Clinic is a premier wellness center specializing in hormone replacement therapy, and longevity-focused care. We are committed to delivering exceptional patient experiences by providing personalized, science-based treatments in a welcoming environment. As the Office Manager, you’ll lead both administrative operations and sales performance, helping patients navigate their care journey with confidence while supporting the clinic’s self-pay revenue goals. The ideal candidate will be responsible for managing office staff, processing payroll, and improving office workflows to support a high-functioning medical practice. This role requires strong leadership skills, problem-solving abilities, and excellent communication. Key Responsibilities Office Operations: Oversee the daily operations of the clinic, ensuring efficiency and adherence to company standards. Employee Management: Supervise office employees, ensuring productivity and timely task completion. Provide guidance and support to staff when challenges arise. Communication & Coordination: Act as the first point of contact for internal and external parties, including providers, employees, patients, vendors, and outside representatives. Payroll & Time Off Requests: Accurately manage office payroll and time off requests. HR & Training: Assist in recruiting, interviewing, coaching, and training new office employees. Ensure proper onboarding and employment documentation is completed. Administrative Oversight: Handle phone calls, emails, and patient communications. Implement policies and procedures that align with clinic goals and compliance standards. Demonstrate Excellence With Communications: Report office progress to senior management, answer incoming patient calls as needed, learn and understand office protocols, work collaboratively to enhance efficiency, policies, and overall operations. Qualifications & Skills Strong Communication Skills: Ability to effectively communicate with our office team and patients, assign tasks, and produce reports. Organized & Detail-Oriented: Ability to multitask and ensure accuracy in administrative tasks. Leadership & Team Management: Strong ability to manage employees, resolve challenges, and drive office productivity. Oversee opening and closing tasks, confirmations, lunch schedules, and end-of-day reconciliations. Address client concerns, cancellations, and no-shows in alignment with company policies. Maintain an open, professional environment while holding staff accountable. Problem-Solving Ability: Flexibility to adapt to evolving clinic needs and implement improvements proactively. Interpersonal Skills: Ability to build positive relationships with staff, patients, and external partners. Preferred Experience: 2+ years in office management, preferably in customer/patient-facing wellness, esthetics, or longevity clinic setting. Why Join Anderson Longevity Clinic? A supportive, patient-centered work environment Opportunities for professional growth in the wellness & longevity field If you are a motivated and detail-oriented professional ready to contribute to a dynamic clinic environment, we’d love to hear from you! #J-18808-Ljbffr