Administrative Specialist

All Jobs > Parish Administrative Support Support for Parishioners and Guests – The Church Administrative Assistant will greet all visitors, parishioners, and service technicians as they enter the building and will assist them as needed during office hours. Telephone Coordination – The Church Administrative Assistant will become the “during-the-week-voice” of the Church. This person must be able to communicate effectively in a broad range of areas by fielding phone calls and communicating messages to the Pastor and other church members. He/she will check the telephone answering system regularly and make notes, return calls or deliver messages to Pastor, etc. as appropriate. Correspondence and Outgoing Mail – Compose letters as required or requested. He/she will ensure all correspondence as well as all other mail is handled/mailed in a timely manner. Incoming Mail – Pick up mail (daily from Church mailbox); sort and distribute as appropriate. E-mail – Check e-mail regularly during the day and respond, redirect, or flag/print for action as appropriate. Maintenance of Office Equipment – Operate, clean regularly, schedule maintenance as needed, and/or recommend service for all office equipment including copiers, computers, printers, etc. Maintenance of Church Records – Utilize Church management software to maintain all membership records including entering weekly contributions accurately. Calendar – Manage and keep an up-to-date master calendar of events for all Church activities. Reporting – Generate reports when required by Pastor or other Church members. Maintenance of Office Files – Keep all files in an orderly manner. Maintain records of Baptisms, First Communions, Confirmations, Weddings, Funerals, membership, and visitor attendance. Preparing sacramental record reports for the Archive of the Archdiocese of Denver. Office Supplies – Maintain inventory of office supplies and reorder as needed. Bulletin Boards – Maintain bulletin boards and Church calendars with current events. Contact and Schedule Emergency Repairs and Maintenance – Schedule emergency service as needed including plumbers, electricians, etc. Additional responsibilities, tasks and duties as directed by Pastor, which are obviously not listed here Being a true disciple of Jesus Christ and having a real love for the Catholic Church. Being fully bilingual (English and Spanish) or at least very fluent in Spanish. Excellent clerical, communications, computer and organizational skills. Highly effective verbal, writing, editorial and publishing skills. Must have a professional attitude and display a servant’s heart. Ability to protect the reputation and integrity of others through strict confidentiality. Not sharing any information either personal or Church related with anyone other than the Pastor or someone designated by him for that specific purpose. Willingness to learn new skills, work as a team player and overall dependability. Personal integrity must be above reproach. #J-18808-Ljbffr