Clerk, Bond & Civil

SUMMARY

This position processes the set-up, maintenance, scheduling, and resolution of all cases brought to the Civil Division of the Court. This position is also responsible to accept all payments of fines & costs and reporting daily receipts to the Court Clerk as well as daily deposits of checks and currency to the City Treasurer.

ESSENTIAL DUTIES AND RESPONSIBILITES of Civil Clerk include the following:

1. Process all civil/small claims complaints and answers.
2. Create docket and schedules court proceedings for Civil Branch.
3. Processes garnishments, writs of execution and appeals.
4. Creates all correspondence and maintains record ledger.
5. Responds to all counter, telephone and written inquiries.
6. Prepares month's end reports, reconciles both civil and small claims accounts; processes checks as needed and submits to Judge & Clerk for signature(s).
7. Works closely with the Civil Judge and process server.
8. Assists the misdemeanor/traffic court when necessary.

ESSENTIAL DUTIES AND RESPONSIBILITIES of Bond Clerk include the following:

1. Collects monies from bonds, fines, costs and restitution; prepares daily deposit (including credit card payments) and submits to the Chief Clerk & City Treasurer daily.
2. Maintains checking account(s) for the Civil and Small Claims divisions; reconciles account and generates monthly report for Chief Clerk.
3. Performs clerical duties such as answering the telephone, shredding, typing, making copies, faxing, and assisting the public with any general questions.
4. Performs related responsibilities as required or assigned.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High School diploma or GED; or one to three months related experience and/or training; or an equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtracts, multiply, and divide in all units of measure using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent, and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Ability to establish and maintain successful working relationships with employees, citizens and other agencies.

CERTIFICATIONS, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit and taste or smell. The employee is occasionally required to stand, walk, use hands to finger, handle or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include; close, distant and color vision, depth perception, peripheral vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the incumbent is/may be exposed to outdoor weather conditions and works near moving mechanical parts.

The noise level in the work environment is usually moderate to quiet.

This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties as may be required by their Supervisor.

* Safety sensitive position includes , but is not limited to, any job, assignment, rank or title where any of the following apply:


Subject to drug and alcohol testing or restrictions promulgated by the U.S. Dept. of Transportation; involves carrying, repairing, transporting or keeping of firearms or ammunition; includes performing any medical or life-saving procedures, or responsibility for procuring, storing, transporting, dispensing or administering any drugs or medical supplies or equipment; involves working with confidential information, documents or material pertaining to criminal investigations; procuring, storing, transporting or otherwise working with hazardous or flammable materials, controlled substances, food or electricity; involves operating, repairing, maintaining or driving heavy equipment, machinery, aircraft, motorized watercraft or motor vehicles, or working in close proximity thereto; a momentary lapse of attention may result in grave and immediate danger to the public, self or fellow employees; requires engaging in any other activity in which the employee is responsible for his or her own or other people's safety.

* Weather Essential position includes employees are declared to be all sworn police officers, all sworn firefighters, dispatchers, emergency road crew employees in the Street Department, and electrical personnel in the Electric Department.

*Civility and Professionalism- The City of Siloam Springs is a team-based service organization. Maintenance of good internal morale is essential to the City's success. An employee is required to maintain professional and ethical behavior and act with integrity in all matters. The City of Siloam is committed to providing a work environment that is free from bullying, harassment, intimidation, abusive language, gossip, employees spreading discontent or exhibiting any behavior that is disruptive to the workplace and contrary to the City's mission.

*Regular Attendance- Punctual and regular attendance is an essential responsibility of each employee at the City of Siloam Springs. Employees are expected to report to work as scheduled, on time and prepared to start working. Employees also are expected to remain at work for their entire work schedule. Late arrival, early departure, or other absences from scheduled hours, that are not pre-approved or are excessive are disruptive and are to be avoided
Monday - Friday
8:00am - 5:00pm