Executive Assistant to Investor Relations and Marketing Teams at Midtown PE firm

Administrative Assistant

Our client, a prestigious private equity firm, is looking to hire an Administrative Assistant to provide support to their dynamic investor relations and marketing teams. The candidate must have strong administrative experience, particularly coordinating complex calendar management and scheduling. The ideal candidate should be able to assist in special projects and research as needed.

RESPONSIBILITIES

• Coordinate domestic and international travel arrangements; scheduling flights, booking accommodation, car service and reservations
• Process expense reports
• Prepare and proofread general correspondence including emails, letters, memos, faxes, and reports
• Schedule internal and external meetings
• Edit PowerPoint presentations for investor presentations
• Maintain calendars and contacts in Microsoft Outlook; set up internal and external meetings of individuals at all levels
• Provide general administrative support as requested (copying, filing, mailing, faxing, etc.)
• Plan and help execute client events
• Assist with special projects and research as needed

REQUIREMENTS

• Bachelor's Degree is required
• 4+ years of administrative experience
• Excellent Microsoft Office skills (including Outlook, Excel, Word, and PowerPoint)
• Ability to work independently with strong follow-through skills
• Collaborative/teamwork attitude and skills
• Strong organizational skills and detail-oriented
• Excellent communication and logistical skills both written and oral
• Demonstrated ability to work effectively and at a high energy level within a team environment
• Professionalism and confidentiality, particularly when dealing with clients

SALARY $110-115K base + discretionary bonus HOURS 8:30/9am-5/5:30pm + flexibility for OT as needed