Contract Administrator

Overview CBX Solutions is a leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services. We foster an inclusive, collaborative culture where trust and communication are foundational, your voice is heard, and your career has room to grow. Why Work With Us? We’re committed to your success, personally and professionally. You’ll have access to comprehensive benefits, work-life balance, career growth opportunities, and a supportive culture focused on innovation, creativity, and teamwork. Responsibilities Manage the process of reviewing and administering all recurring monthly revenue and associated licensing. This role includes invoicing customers, managing contract cancellations and annual renewals, and ordering required product licenses from vendors. As a Contracts Administrator, you will work with accounting, sales staff, and vendors to ensure compliance with all recurring contract terms. You will report directly to the Controller. Serve as a liaison between Sales Department and Finance Team for recurring revenue contract issues and approvals Responsible for managing licenses and Software Support Agreement renewals, additions, and cancellations Reconciliation of vendor invoices to active licenses Coordinate the annual Master Renewal process with the Sales Team Responsible for the entire recurring revenue contract cancellation process Run Cycle Billing each month for recurring revenue in accounting software Issue customer credits for recurring revenue cancellations as needed Assist with importing jobs from sales system into accounting software Provide excellent internal and external customer support regarding recurring revenue contract inquiries Creating Inspections schedules in accounting software for customer accounts Responsible for billing of customer pass through internet services Prepare monthly recurring revenue tracking reports for month end close Prepare and submit monthly Cry Wolf (false alarm) reporting to different state agencies Other relative duties as assigned Minimum Qualifications Bachelor’s Degree or an equivalent combination of education/experience preferred Current and valid US driver’s license preferred Knowledge, Skills and Abilities Intermediate level Excel skills required- must be able to use pivot tables, VLOOKUP’s and filters Strong organizational skills Effective oral and written communication skills Experience in Sedona a plus Strong interpersonal and customer service skills Ability to multi-task, work under pressure, and meet deadlines Equal Opportunity Employer CBX Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. We are a VEVRAA Federal Contractor and give priority referral to protected veterans. We are committed to taking affirmative action to employ and advance in employment qualified minorities, women, individuals with disabilities, and protected veterans. #J-18808-Ljbffr