Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a busy accounting team in California. This Contract position is well suited for an organized individual who can manage a high volume of invoice and payment activity with accuracy and strong follow-through. The ideal candidate brings solid accounts payable experience, communicates effectively with vendors and internal partners, and stays organized while meeting deadlines in a fast-paced environment.

Responsibilities:
• Process vendor invoices from receipt through posting, ensuring accurate account coding and timely entry into the system.
• Reconcile vendor-related balances and confirm supporting invoices are matched appropriately to purchase orders before payment.
• Execute payments through check runs, ACH transactions, and wire transfers in accordance with internal controls and payment schedules.
• Review employee expense submissions for completeness, policy compliance, and proper documentation prior to reimbursement.
• Investigate billing issues and resolve discrepancies by working directly with vendors and internal departments.
• Respond promptly to questions regarding invoice status, payment timing, and account details while maintaining clear communication.
• Maintain orderly accounts payable files and supporting records to ensure documentation is complete and easy to retrieve.
• Assist with reporting activities and account reconciliations to support accurate month-end and ongoing financial review.• At least 2 years of hands-on accounts payable experience in an accounting environment that requires strong attention to detail.
• Working knowledge of invoice coding, accounts payable workflows, and high-volume transaction processing.
• Experience handling ACH payments, wire transfers, and check-based disbursements.
• Strong organizational skills with the ability to manage competing priorities and meet deadlines consistently.
• Clear written and verbal communication skills for effective interaction with vendors and internal stakeholders.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Ability to work independently while also contributing effectively within a team setting.
• An associate's or bachelor's degree in Accounting, Finance, or a related field is preferred.