Document Control Specialist

Job Summary : The Document Control Specialist stores, manages and tracks records and documents customers’ orders. Essential job duties: Pre-production Document Control for all orders requiring documentation Verify customer purchase order matches quote Acknowledge order and provide time frame for submittals Enter job into QuickBooks and P-drive Review customer documentation requirements and ensure SFCP adheres to customer requirements, ie: Aggreko follows the ISO format, and all drawings require 3 signatures. Work with the salesman to submit and record the submittal package. Submittal package/release notes will include mechanical drawings, electrical drawings, depending on unit, pump or blower curves, ultraviolet radiation data, if applicable heat exchanger drawing, pressure drop data, and controller data. Record vendor release notes. Post Production Document Control Verify parts list is accurate Verify Installation, Operation and Maintenance (IOM) is complete Move IOM to a flash drive for production to attach to unit Send a notification of shipment to key contacts for unit shipments, include a digital copy of the IOM and the SFCP contact list Verify P-Drive is up to date, this includes the Equipment list and job folders Tags and IOM Work with the Marketing Manager to clean up all IOMs and create standardized IOM for all models Work with the Marketing Manager to clean up all tag PDF’s and create standardized templates for all models. Submit documentation to customers upon request Customer Fleet Schedules Understand who constitutes a “FLEET” customer Ensure that fleet customers are promptly sent a schedule (in the correct format) at least every other week (minimum 2 times per month) Update schedules if requested Purchasing assistance Be fully capable of issuing purchase orders to vendors Understand bill of materials, how to read and order components to fulfill BOMs Required Skills/Abilities : Excellent verbal and written communication skills. Excellent interpersonal, negotiation, and conflict resolution skills. Excellent organizational skills and attention to detail. Strong analytical and problem-solving skills. Ability to prioritize tasks and to delegate when appropriate. Ability to act with integrity, professionalism, and confidentiality. Proficient with Microsoft Office Suite or related software. Education and Experience : High school diploma or equivalent preferred. Physical Requirements : Must be able to remain in a stationary position at a desk and work on a computer. Must be able to transport 15 pounds at times. #J-18808-Ljbffr