SUPERINTENDENT

Job Description

Job Description

Position : 

Superintendent

Reports to:

Lead Superintendent 

Who We Are :

Callahan Construction Managers is a full-service construction management company based in Bridgewater MA, with regional offices in White Plains, NY. Callahan has served the New England and Northeast regions as a family business for over 70 years. As one of the region’s largest open shop construction firms, Callahan provides a wide range of preconstruction and construction management services to local, regional, and national clients. Callahan enforces a high quality and innovative approach to all projects, including multi-family residential, senior housing, affordable housing, hospitality, life sciences, corporate office, educational, retail and other markets. Visit for more information.

The Superintendent 1 will serve as a vital team member managing specific areas of the Project in conjunction with the Lead Superintendent on the full scope of the physical construction of the project. The Superintendent 1 is responsible for Safety, QA/QC, Subcontractor Management, Document Control, Schedule, Relationship Management & Project Management while representing Callahan Construction Managers throughout the full project cycle. The Superintendent directs the day-to-day work of Callahan, Inc. tradesmen and the Subcontractors to turn out high quality work, within budget and on time. The Superintendent also plans in advance and ensures the flow of personnel and materials will be available. 

All Callahan employees are required to be respectful and professional in their day-to-day work and to be ethical in all practices. 

Essential Functions

Safety:

• Enforce compliance with all safety laws and regulations.  Stop unsafe work and order Callahan, Inc., and Subcontractor employees away from hazards, etc. Ensure follow through of all safety recommendations of the Safety Manager 
• Manage safety inspection reports, verify remediation has occurred and document
• Manage NFPA 241 Compliance
• Manage site security daily - gates, fence line, signage, cameras
• Walk entire project daily reviewing overall compliance and document in the daily report
• Notify Safety Manager of all incidents and near misses  
• Track subcontractor tool box talks
• Hold stand downs as needed
• Coordinate with subcontractors and the Safety Manager for all JHAs and SOAP plans in advance of the work. 

QA/QC:

• Assist in creating the project-specific QA/QC management plan
• Drive the process for all mockups and quality benchmarks 
• Schedule, lead and document all area-specific preconstruction and mockup meetings 
• Schedule and record 3rd party testing and inspections
• Manage deficiency logs including distribution of A/E and 3rd party reports, assignment of trades and documentation of item close out
• Perform and manage work to complete lists, punch lists and final acceptance in PlanGrid
• Update QA/QC manager or schedule, progress and issues
• Understand and verify MAAB, ADA, & FHA Compliance
• Manage QA/QC process and reporting requirements with staff
• Verify Subcontractor layout to ensure compliance with established line and grade, rough openings and other important dimensions and elevations
• Verify & Execute: 
  1. Dimensional verification
  2. Work in place is accurate to design and approved shop drawings
  3. First material Inspection log 

Subcontractor Management:

• Run Subcontractor Pre-mobilization Meetings (Exhibit S) for their area
• Manage risk prevention requirements of site and Subcontractors by ensuring subcontracts and insurances are in place prior to mobilization
• Manage badge program and ensure that all Subcontractor employees have undergone badge process and safety review prior to starting work
• Ensure work is available to subcontractors to be successful
• Identify, resolve problems and conflicts, organize meetings and cooperate with team members in various roles as necessary
• Maintain good communication and relationships with the labor force and their leaders
• Run weekly subcontractor meetings
• Manage delivery schedule, record deliveries and coordinate storage and work areas
• Understand all subcontract scopes of work and oversee subcontractors to ensure compliance
• Manage and enforce daily cleanup and housekeeping, notifying Lead Superintendent of any non-participating subcontractors
• Notify the Lead Super of any delays resulting from labor, equipment or material shortages 
• Give notice as required by subcontract agreement with written confirmation to a Subcontractor prior to performing any work for which a back charge will be processed

Document Control:

• Prepare and complete the Project Daily Report containing an accurate record of trade forces and activities, areas worked, deliveries, visitors, weather and any other pertinent information using Procore 
• Manage T&M Log - verify all slips for work was approved, log is fully detailed, track labor usage
• Manage and perform shop drawing review 
• Create clear and concise RFIs and offer solutions whenever possible
• Provide daily photo documentation of project and upload to job folder 
• Compile and maintain all permits, testing, and inspections required for successful project completion and acceptance related to assigned area or scopes
• Create and track hot lists

Schedule: 

• Create and update 3 week look ahead every week
• Manage break out schedules for all areas
• Complete the update form ahead of all schedule update meetings
• Review schedule updates with the Scheduler and Project Manager to address issues and work toward resolution and improvements
• Monitor and communicate with subcontractors to ensure that they maintain adequate forces and productivity to execute the work in accordance with the schedule requirements.
• Own, track, update and notify of all schedule delays to Lead Superintendent, PM and PX

Relationship Management: 

• Establish and maintain positive relations with Subcontractors, Owner, Architect, and Engineers
• Foster and encourage team environment
• Meet abutters, providing a brief overview of the project and providing your contact information
• Communicate effectively in a prompt and professional manner
• Schedule and walk with all non-MEP inspectors - Building Inspector, FD, Conservation, etc. 

Project Management:

• Manage daily activities to plan, in advance for all the needs of project
• Understand the plans, specifications, site, estimate to the extent that the scope, magnitude, and relationship to the finished product are known
• Provide input for tracking procurement log
• Attend weekly OAC meetings
• Understand and track budget
• Notify the Lead Super / Project Manager of all required cost changes involving field conditions and receiving authorization before proceeding
• Manage all tool and equipment needs directly through NESB
• Follow the BIM Execution Plan and participate as required
• Provide weekend coverage of project in conjunction with entire team

Leadership

• Provide clear direction and consistent feedback to team
• Motivate and coach team to achieve goals
• Mentor staff and build relationships
• Delegate tasks to challenge  team and provide growth opportunities
• Engage and promote training and continuous learning for team

All qualified applicants will be afforded equal opportunity. There shall be no discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, or on an applicant's status as a protected veteran or as an individual with a disability.