Portfolio Compliance Coordinator

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IRG Realty Advisors (IRG RA) provides comprehensive commercial real estate solutions for entrepreneurial owners/investors, corporations, institutional and governmental clients. Currently, the largest management services company headquartered in the state of Ohio, our portfolio has over 90 million square feet of assets in 28 states. The profile includes Commercial Office & Retail, Industrial, Warehouse, and Multi-Family properties.

IRG RA provides specific emphasis and unique experiences in the development and management of large complicated mixed-use projects. IRG RA's Core Purpose is to Improve communities by developing and implementing innovative real estate solutions through customized approaches that surpass our client's expectations.

As an Advisory firm, our approach is to connect all the elements that can affect the performance of a commercial real estate investment and bring those together into a cohesive strategic recommendation of value enhancement. This is accomplished with an eye toward each step of the real estate life cycle; from acquisition to repositioning, to stabilization, to exit planning. Through our 6 independent, yet coordinated service lines, IRG RA advises our clients on Property & Asset Management, Transaction Management, Development Services, Project Management, Consulting, and Facility Management.

We are looking for passionate, enthusiastic associates, committed to professional development and focused on achieving unparalleled results for our clients and partners.

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As the Portfolio Compliance Coordinator, you will report directly to the Senior Portfolio Manager (SPM) and assist to ensure optimal performance and accurate reporting for assets in the portfolio. This position will initiate and ensure all policies and procedures pertaining to the New Property Checklist, New Tenant Checklist, Lease Abstraction, Aged Delinquencies, Tenant Closeout, etc., are adhered to within the property portfolio. Additionally, you will act as a liaison between the Sr. Portfolio Manager (SPM), Property Manager (PM), and Property Accountant, ensuring compliance with various tasks/projects, such as Budget preparation, Internal Capital approval forms, Workflow, etc.

Responsibilities:

• Collaborate with the SPM to ensure all PMs in the portfolio are maintaining the highest levels of accuracy and compliance.
• Help to resolve any compliance issues and take steps to improve any inefficiencies.
• Prepare property service contracts and maintain all required paperwork, insurance, etc.
• Support the Lease Administrators in compiling tenant lease required documents.
• Process and maintain all welcome packages (letters, team sheets, tenant improvement contact forms) sent to new tenants.
• Coordinate the tenant close-out checklist and confirm the accuracy of information.
• Organize all real estate tax appeals for the portfolio and maintains all necessary documents.
• Track open projects and the completion of tasks assigned to the PM, litigation, tax appeals, etc.
• Initiate the monthly aged delinquency process, analyze delinquent accounts, and prepare reports on the highest risk accounts, including recommendations for resolution for the portfolio.
• Work with the PM, Lease Administrator, and Accounts Receivable on the resolution of any billing issues.
• Work with the PM and Property Accountant regarding verification and approval of all annual true-ups.
• Manage the shared drive documents and ensure all files are complete and follow the guidelines of the New Document Filing Cross Reference.
• Assist with additional responsibilities as assigned by the SPM.
• Allocate time to help direct reports perform effectively by managing, leading, and coaching.

Skills & Attributes :

• Minimum of five to seven years in commercial real estate, preferred focus in property or asset management.
• Advanced level of proficiency in Word, Outlook, and Excel.
• Ability to handle a fast-paced, deadline-driven environment.
• Ability to multi-task and prioritize assignments while delivering consistent, quality work products.
• High level of attention to detail and accuracy.
• Ability to work well with others.
• Strong analytical and communication skills.
• MRI and Property Management experience is a plus, but not required.

IRGRA provides equal employment opportunities. Discrimination of any type will not be tolerated. IRGRA is an Equal Opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, sexual orientation gender identity, disability, protected veteran status, or any other characteristic protected by state, federal or local law. In compliance with the Americans with Disabilities Act Amendments Act (A.D.A.A.A.), if you have a disability and would like to request an accommodation to apply for a position, email View email address on us.fitly.work.