Project Specialist, Permitting

Job Description

Job Description

Overview

At Ezee Fiber, our success is built on delivering Speed, Simplicity, and Service in everything we do. Guided by our core values of Integrity, Compassion, Accountability, and Collaboration , we empower our employees to do the right thing, support one another, take ownership of their work, and work together to deliver exceptional experiences for our customers and the communities we serve.

Responsibilities

The Project Specialist, Permitting is a professional-level role responsible for independently managing permitting strategy and project coordination activities that directly impact the execution of fiber network deployment.

This role exercises discretion and independent judgment in evaluating permitting requirements, resolving jurisdictional challenges, prioritizing project timelines, and determining appropriate escalation paths.

Qualifications

Permitting Ownership & Accountability
• Assume full ownership of the permitting lifecycle, ensuring projects continue to progress regardless of obstacles or cross-functional dependencies
• Act as the single point of accountability for all permit-related activities, driving progress and resolution without deferring responsibility
• Proactively identify risks and develop solution-oriented action plans to prevent delays
• Remove barriers to execution by collaborating across engineering, construction, and external agencies
• Maintain end-to-end visibility across all active permits and ensure no gaps in tracking, communication, or follow-up

Vendor Management, Follow-Through & Urgency
• Provide active oversight and management of vendors, ensuring deliverables meet quality standards, timelines, and contractual expectations
• Demonstrate relentless follow-through, consistently tracking all open items and driving them to completion
• Establish and enforce clear expectations, deadlines, and accountability measures for vendors and stakeholders
• Maintain a high sense of urgency, ensuring time-sensitive permitting requirements are addressed proactively
• Monitor progress in real time, maintaining full situational awareness across all permits and project deliverables
• Escalate issues appropriately and hold vendors and partners accountable to commitments

Data, Reporting & Systems
• Maintain accurate permit logs, dashboards, and tracking systems with zero tolerance for incomplete or outdated information
• Analyze data to identify trends, risks, and performance gaps impacting project timelines
• Generate reporting that provides clear visibility into permitting status, risks, and progress
• Utilize systems such as 3GIS, Smartsheet, and ArcGIS/ESRI to support tracking and reporting

Continuous Improvement & Operational Excellence
• Identify workflow inefficiencies, bottlenecks, and recurring issues impacting permitting and project execution
• Drive continuous improvement initiatives to streamline processes, reduce cycle times, and increase efficiency
• Recommend and implement enhancements to workflows, systems, and reporting tools
• Contribute to the development of scalable, standardized processes to support organizational growth

CORE COMPETENCIES

• Ownership & Accountability• Vendor & Stakeholder Accountability• Independent Judgment & Decision-Making• Problem Solving & Solution Orientation• Sense of Urgency & Execution Focus• Continuous Improvement Mindset• Operational Awareness & Prioritization