Pentagon Liaison and Senior Executive Support Officer

Job Description

Job Description

Location: The Pentagon, Washington, DC

Organization: Washington Field Office (WFO) / Organic Industrial Base Integration Office (OIBIO)

Position Type: Full-Time Contractor

Clearance Requirement: TS-SCI

Education /Experience Requirement: MA/MS in related field with 15 years' experience. MA/MS can be substituted for 25+ related military experience.

Position Summary

The position serves as the Pentagon Liaison and Senior Executive Support Officer for the Washington Field Office / Organic Industrial Base Integration Office (WFO/OIBIO) in support of Army Materiel Command Operations and Readiness. The role is responsible for the end‑to‑end management, integration, and execution of WFO/OIBIO requirements within the Pentagon, ensuring seamless coordination with Army Secretariat and HQDA stakeholders.

This is a high‑visibility, high‑trust position providing direct support to senior military and civilian leadership. The position requires an individual with established Pentagon experience, a deep understanding of Army Secretariat and HQDA staff processes, and proven ability to operate independently in a senior‑leader environment.

Key Duties and Responsibilities

Senior Pentagon Liaison

• Serve as the principal liaison and integrator between WFO/OIBIO leadership and Army Secretariat, HQDA, Joint Staff, and other Pentagon organizations.
• Navigate complex staff processes, synchronize actions across organizations, and ensure leadership priorities are clearly communicated and executed.
• Represent WFO/OIBIO professionally and credibly in senior staff forums.

Senior Executive Support

• Provide direct executive-level support to senior military and/or civilian leaders.
• Independently manage calendars, travel, engagements, and meeting coordination in a fast-paced, high-demand environment.
• Anticipate leader requirements, resolve conflicts, and maintain disciplined battle rhythm support.

Task and Workflow Management

• Exercise full responsibility for tracking and managing WFO/OIBIO taskings using Enterprise Task Management Software System (ETMS2).
• Monitor suspenses, ensure analytical quality and staff coordination, and drive tasks to completion.
• Provide accurate, timely status updates to leadership and elevate issues as required.

Pentagon Access Control and Security Coordination

• Manage all Pentagon access, badging, visitation, and clearance coordination for government personnel and contractors.
• Ensure continuous compliance with security and access requirements to prevent mission disruption.
• Serve as the primary point of contact for access-related issues impacting WFO/OIBIO operations.

Contractor and Army‑Furnished Equipment (AFE) Management

• Manage contractor requirements for Army-furnished equipment.
• Oversee contractor support requirements, including coordination, accountability, and issue resolution.

Required Qualifications

• Prior, substantive experience working inside the Pentagon or directly supporting Army Secretariat/HQDA staffs.
• Demonstrated experience providing trusted, independent executive-level support to senior military or civilian leaders.
• Expert understanding of Army staff operations, task management, and Pentagon protocols.
• Proven experience using ETMS2 or similar DoD task management systems.
• Active Top Secret – SCI clearance
• Exceptional judgment, discretion, and professionalism.
• Ability to operate autonomously, manage competing priorities, and perform under sustained senior-leader tempo.

Highly Desired Qualifications

• Former military officer or senior NCO with Pentagon or HQDA experience.
• Former Army civilian (GS‑13/14/15) or contractor with senior staff integration responsibilities.
• Familiarity with Operations and Readiness, Organic Industrial Base, or Army acquisition environments.