Project Management Assistant

Job Location: US‑TX‑Austin Overview Within SSOE's Advanced Technology division we specialize in high‑tech facility design, delivering top‑tier design and engineering services to a diverse array of clients. Our team is composed of highly skilled professionals who excel across various disciplines, using a cross‑disciplinary approach to seamlessly conceptualize, plan, and detail every aspect of design. SSOE is seeking an experienced Project Management Assistant to provide critical support, coordination, and organization to project managers, engineers, and design teams on complex high‑technology facility projects. The ideal candidate will proactively manage project workflows, anticipate challenges, and serve as a connective hub across multidisciplinary teams, optimizing project efficiency and facilitating seamless communication. Responsibilities Maintain and manage comprehensive project documentation, including permits, technical drawings, specifications, submittals, and RFIs. Implement and manage a robust document control system, ensuring version control, accessibility, and compliance with industry standards and client requirements. Ensure compliance with document retention policies and procedures. Manage and archive project close‑out documentation. Prepare, coordinate, and track permit applications for local, state, and federal agencies, including environmental permits, building permits, and occupancy permits. Assist in preparing project status reports, highlighting key milestones, risks, and issues. Facilitate project meetings, prepare agendas, distribute meeting minutes, and track action items. Collaborate with engineers, designers, and project managers to ensure seamless project execution. Utilize advanced features of tools such as Bluebeam Revu for markups, quantity takeoffs, and collaboration. Coordinate and manage the flow of information between the design team and the project management team. Serve as the primary point of contact for project‑related inquiries and information dissemination. Proactively identify and address project‑related issues and bottlenecks, escalating critical issues to project managers for resolution. Develop and maintain effective communication channels among team members, clients, and subcontractors. Qualifications Demonstrated experience in project coordination or project assistance within the AEC industry, with a focus on high‑tech or semiconductor projects highly desired. Proven ability to manage complex, multi‑discipline project documentation and workflows with accuracy and attention to detail. Demonstrated experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint) and PDF editing/markup software (Bluebeam Revu). Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously in a deadline‑driven environment. Strong written and verbal communication skills, with the ability to interact professionally with engineers, project managers, clients, and agency representatives. Benefits and Compensation Salary Range: $55,000 – $70,000 per year, depending on location, education, depth of relevant experience, and any specialized licensure or certifications. Opportunity for ample rewards, leadership incentive components, and generous bonus opportunities. Comprehensive benefits including health, dental, and vision insurance; life insurance; 401(k) retirement savings plan with company matching; professional development and training support; and generous PTO & paid holidays. Join us at SSOE, where your expertise will thrive in a dynamic, collaborative environment dedicated to pushing the boundaries of design and engineering excellence. If you're passionate about innovation and eager to make a significant impact, we invite you to apply and become a part of our forward‑thinking team. #J-18808-Ljbffr