Law Firm Receptionist

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking a professional, polished, and client-focused Receptionist to join a prestigious law firm in Miami. This individual will serve as the first point of contact for clients, visitors, and business partners while providing administrative support to attorneys and staff. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced, professional legal environment.
Responsibilities

• Greet clients, visitors, and vendors in a courteous and professional manner.
• Answer and direct incoming multi-line phone calls promptly and accurately.
• Manage the reception area, ensuring it remains organized and welcoming.
• Coordinate conference room scheduling, meeting preparation, and hospitality for clients and guests.
• Handle incoming and outgoing mail, courier services, and package deliveries.
• Assist with document preparation, scanning, copying, filing, and data entry.
• Maintain office supplies and coordinate orders with vendors as needed.
• Provide administrative support to attorneys, paralegals, and administrative staff.
• Schedule appointments and assist with calendar management.
• Process incoming emails and route correspondence appropriately.
• Maintain confidentiality of sensitive client and firm information.
• Perform additional administrative duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Minimum of 2 years of receptionist, front desk, or administrative experience, preferably within a law firm or other professional services environment.
• Excellent verbal and written communication skills.
• Professional demeanor with exceptional customer service skills.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience operating multi-line phone systems.
• Ability to work independently while collaborating effectively with a team.
• Strong attention to detail and the ability to prioritize competing deadlines.

Preferred Qualifications

• Previous experience working in a legal environment.
• Familiarity with legal terminology and office procedures.
• Experience using document management or practice management software is a plus.

What We Offer

• Competitive salary
• Comprehensive benefits package, including medical, dental, and vision insurance
• 401(k) with employer contribution
• Paid time off and firm-recognized holidays
• Professional development and growth opportunities
• Collaborative, team-oriented work environment

If you are a polished professional with exceptional interpersonal skills and enjoy providing outstanding client service in a legal environment, we encourage you to apply.