Administrative Manager, RAM

Finance & Procurement Manage purchase-card and project expenses using Emburse to track and reconcile monthly procurement and travel card activities. Manage procurement and purchase order requests, develop vouchers, and handle invoices. In collaboration with the Pre-Award, Post-Award, and RAI Finance, support offices to obtain the necessary internal budget spending codes for each award. In collaboration with Finance, oversee the overall monthly process of the time and effort (T&E) reports, including collecting and creating revisions for T&E as needed. Support the update and maintenance of various standard operating procedures to ensure compliance with organizational guidelines. Operations & Logistics Coordinate meeting and event logistics, ensuring all details are well-managed and executed, including travel arrangements and expense reimbursements. Manage office supplies, maintain equipment inventory, and secure non‑profit pricing for software and services to ensure staff have the necessary resources for day‑to‑day operation. Prepare consultant and vendor agreements, collaborating with Global Supply Chain and Human Resources. Support the processing of consultant payments and coordination with Global Finance to ensure payments are processed. Supports onboarding and offboarding of RAM Volunteers & Interns as needed. Knowledge Management Manage electronic project files and organize documentation in cloud platforms like Box and IRC’s intranet. Ensure document organization and accessibility for streamlined information retrieval and collaboration. Maintain and disseminate information regarding network-wide shared software accounts (Foundation Directory, Zoom Enterprise, etc). Develop and manage shared team systems (Monday.com, Box.com, shared team calendars, etc). Communication and Outreach Support maintain strong relationships with contractors and vendors to ensure timely deliverables and smooth communication. Support RescueNet and website maintenance, ensuring high‑quality content. Meeting Support Plan, schedule, and facilitate staff meetings and conference calls, managing logistics and follow‑up. Train new staff on IRC platforms and procedures, including Egencia and travel reimbursements. Other Administrative Duties Liaise with administrative staff from other HQ departments on IT, office services, global supply chain, HR, etc. Perform additional administrative duties as assigned, demonstrating flexibility and adaptability. Requirements Bachelor’s degree preferred or relevant experience. 2-4 years of progressive work experience. Excellent written and oral communication skills. Strong organizational and time management skills. Problem‑solving and critical thinking abilities. Proficiency in Windows, Microsoft Suite, Google Docs, Teams, and Zoom. Familiarity with IRC’s Integra system (Microsoft Dynamics 365) and finance a plus. Familiarity with intranet platforms a plus. Compensation (Pay Range: $66,700 - $76,500) Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements. Benefits 10 sick days 10 US holidays 20-25 paid time off days depending on role and tenure Medical insurance starting at $163 per month Dental starting at $6.50 per month Vision starting at $5 per month FSA for healthcare and commuter costs 403b retirement savings plan with immediately vested matching Disability and life insurance Employee Assistance Program accessible to staff and families for counseling and care in times of crisis and mental health struggles Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law. #J-18808-Ljbffr International Rescue Committee