Prop Master Decor Inventory Specialist

Benefits:

Bonus based on performance

Dental insurance

Health insurance

Opportunity for advancement

Training & development

JOB DESCRIPTION

This is not a traditional warehouse inventory or logistics role. We are not a high-volume shipping operation or distribution center. Instead, this position is focused on managing a dynamic inventory of event props and decor used for rentals.

We are seeking a highly organized and detail-oriented Prop Master / Decor Inventory Specialist to oversee and maintain the integrity of our warehouse inventory. This role is responsible for ensuring that all props and decor are accurately tracked, properly stored, and readily accessible for event execution. The ideal candidate will combine strong organizational systems with a hands-on approach to maintain a clean, efficient, and accountable warehouse environment.

RESPONSIBILITIES

Maintain complete accountability for all warehouse inventory, ensuring all props and decor are accurately tracked, stored, and returned to their designated locations

Organize and systematize warehouse layout, including labeling racks, shelves, and storage areas for efficient navigation and retrieval

Direct and support pull staff by identifying exact locations of items and ensuring accurate fulfillment of event orders

Utilize inventory management software (Intellivent) to track outgoing and incoming items for events

Ensure all returned items are properly checked in, inspected, and returned to their correct locations

Conduct quality control checks on props and decor, identifying missing components, damage, or maintenance needs

Coordinate and flag repair or maintenance requirements for props as needed

Resolve inventory discrepancies, including mislabeled, misplaced, or incomplete items

Maintain a clean, organized, and efficient warehouse system to improve speed and accuracy of operations

Join installation team on job sites during installation and removal of event props and decor

DESIRED SKILLS & EXPERIENCE

Strong organizational skills with the ability to build and maintain systems

Ability to work independently while also supporting team operations

Experience in special events, hospitality, theater, or a related industry preferred

Familiarity with inventory management systems or similar software

Proficiency in Microsoft 365 (Excel, Word)

High attention to detail and commitment to accuracy

Problem-solving mindset with the ability to identify and correct inefficiencies

Comfortable performing physical tasks, including lifting up to 50 lbs and working on ladders

Ability to balance hands-on warehouse work with administrative/computer-based tasks

Ability to work occasional weekends and overtime as necessary

Minimum Qualifications

Experience in the Special Events / Hospitality industry / Theatre or related field

Bachelor’s Degree

Company Description

Theme Party Productions is an established event production company with the most imaginative and extensive inventory of props and event décor in the Bay Area. Our 25,000 square foot warehouse in Menlo Park is conveniently located off the Bayfront Expressway and Highway 101. Our trademark is to design, create, and transform venues while teaming up with our industry clientele who plan extraordinary events. We are looking to expand our team and offer a creative work environment with competitive salary and benefits package for our employees.