Office Services Coordinator

Administrative Services Coordinator

HOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people's lives, serving our clients and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression with a clear sense of purpose.

Responsible for providing a range of general office and administrative services to the local business unit.

Responsibilities:

• Provide reception coverage and relief.
• Manage the mail room when required and order supplies.
• Receive and distribute local mail, courier and overnight (UPS, FedEx) packages.
• Maintain kitchen areas by replacing water filters and other supplies as needed.
• Make service calls for general maintenance and repairs.
• Make sure office vehicles are clean and in good running condition. Responsible for routine maintenance.
• Set up internal and external meetings and assists with arranging food and supplies.
• Assist with daily clean-up of conference rooms.
• Responsible for daily recycling pick-up.
• Coordinate department moves to include moving office wall systems, furniture, computers and telephones.
• Takes personal responsibility for fostering a green workplace through sustainable work practices.
• Fosters a commitment to external and internal client service.
• Additional duties as assigned.

Education & Experience:

• High school diploma or GED.
• 1 plus years of previous clerical/related office clerk experience.

Other:

• Travel may be required.
• Overtime may be required.
• The job duties and requirements that this document describes may be altered or supplemented at any time at the sole discretion of HOK.

Many of our roles require the use of specific software. Please refer to the Required and Preferred Software & Skills for details.

HOK invests in its people and communities, supporting both personal and professional growth through every stage of life. At HOK you'll have a hybrid work environment, 10 paid holidays (including 2 floating holidays) and a minimum of 4 weeks of paid time off with a cash out option. HOK offers comprehensive medical, dental, and vision coverage, free mental wellness resources, life and AD&D coverage and short and long-term disability benefits. HOK supports your growing family by offering 4 weeks of paid parental leave and fertility coverage. HOK helps to fund your future financial needs with matching contributions to our 401(K) plan which includes a well-rounded investment menu as well as free guidance on retirement planning.

Wherever you are in your career, HOK provides opportunities to learn, develop and utilize your skills. Continued learning is promoted through financial support and study prep for licensure exams, CEU credit opportunities, mentorship programs, and paid professional memberships. To learn more about designing your career with HOK, explore our current job openings.

HOK is an EOE, including disability/vets.

Compensation is based on experience, qualifications, education and location. The reasonably expected salary range for this position is $55,000 to $60,000. Other compensation may include a discretionary bonus.