AP/AR Clerk

Job Description

Job Description

We are looking for an AP/AR Assistant to join a growing finance team in Saratoga Springs, New York. This position plays an important role in keeping payables and receivables accurate, organized, and up to date while supporting daily accounting operations. The ideal candidate brings hands-on experience in invoice processing, payment posting, and account maintenance, along with strong attention to detail and clear communication skills.

Responsibilities:

• Review incoming vendor bills for accuracy, assign proper accounting codes, and route documents for approval before processing.

• Reconcile supplier invoices against purchase orders and receiving records to confirm complete and accurate documentation.

• Coordinate scheduled disbursements and assist with preparing check, ACH, or other payment batches in a timely manner.

• Maintain organized vendor account information and respond professionally to payment status questions or account issues.

• Assist with period-end accounting activities by preparing payables reconciliations and supporting month-end close tasks.

• Create customer invoices promptly and distribute billing documents to ensure accurate and timely collection activity.

• Record incoming customer payments accurately and apply cash receipts to the appropriate accounts.

• Track outstanding receivables, review aging reports, and follow up with customers regarding past-due balances.

• Investigate billing concerns, resolve account discrepancies, and work closely with internal teams such as Sales and Customer Service to support account accuracy.

• Contribute to finance operations by helping maintain financial records and providing information that supports cash forecasting.

• Associate degree in Accounting, Finance, or a related field.
• 2–4 years of experience handling both accounts payable and accounts receivable responsibilities.
• Working knowledge of bookkeeping practices and financial record maintenance.
• Strong Excel skills with the ability to organize, review, and analyze accounting data.
• Experience posting payments, managing account records, and supporting day-to-day accounting transactions.
• High level of accuracy, strong attention to detail, and the ability to manage multiple priorities effectively.
• Clear written and verbal communication skills for interacting with vendors, customers, and internal business partners.