Administrative Assistant (Assisted Living)

Overview

Glenwell is hiring a part-time (three days per week) Administrative Assistant to work the day shift.

The purpose of this position is to maintain all records in accordance with state regulations and facility policy. The administrative assistant assists with designated business functions and business office management.

The schedule for this role is Monday, Wednesday and Friday 8am - 430pm

The pay range for this role is $18.00 - $18.30

Why work for DePaul?

• Make a positive difference in someone's life

• Supportive work environment

• We value diversity

• Opportunity for professional development and career advancement

• Excellent benefits and competitive wages

Responsibilities

1. Assures that telephones are answered promptly and professionally.2. Processes incoming and outgoing mail; assures residents receive their mail timely.3. Assists with receivables and banking functions, including but not limited to resident spending, petty cash, and

   collections.4. Maintains inventory of office supplies and forms; orders as needed.5. Arranges for maintenance of office equipment.6. Receptionist.7. Maintains daily census.8. Assembles and maintains a supply of new admission packets for resident admissions.9. Assists in completing resident admissions.10. Checks admission information for accuracy and completeness.11. Completes all resident admission and discharges in the AWARDS program timely.12. Upon discharge of resident, assembles record for permanent filing.13. Holds in confidence all information contained in the resident’s record and other documents pertaining to the resident

   (includes family information).14. Assembles and maintains a supply of new employee packets.15. Assists in the hiring approval process.16. Assists in the New Employee Orientation process.17. Assembles and maintains personnel files.18. Assures employee information is kept current and confidential.19. Maintains attendance records on employees.20. Maintains a record of in-service and training attendance.21. Assists with marketing.22. Attends all in-services and assists as needed.23. Performs all other duties and special projects as assigned.24. Promotes loyalty among staff, generates positive attitude in facility by demonstrating support of the policies and

   procedures.

Qualifications

Must be at least eighteen (18) years of age and hold a high school diploma or GED.Minimum of one year experience using office / business skills.Must have the required references and criminal record check.Must be in good standing with the Health Care Personnel Registry.Must have documentation that he / she is free from tuberculosis disease that poses a direct threat to the health and safety of others.Must have good organizational and multi-tasking skills.

Work Environment

Well lighted, air-conditioned / heated environment; may be exposed to residents with communicable diseases or confused residents.

Benefits

This position is eligible for the following for the following benefits: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Generous PTO & Paid Holidays, 403B with Employer Match, robust Employee Assistant Program, Staff Recognition Program and Employee Discount Program.

DePaul is an equal opportunity employer that values diversity. All employment is decided based on qualifications, merit, and program need.

Job LocationsUS-NY-Cheektowaga

Posted Date2 weeks ago(5/14/2026 9:43 AM)

Category Senior Living

Type Regular Part-Time

FLSA Status Non-Exempt

Shift Days

Department Senior Living

Corporation Name DePaul Adult Care Communities (DACC) Carolina