Administrative Assistant, Orthopaedics

Posting Details

Position Information


Fiscal Year
2025-2026


Position Title
Administrative Assistant, Orthopaedics


Posting Category
Staff


Department
Orthopaedics


Posting Number
U250091


Posting Link




Employer
UB Foundation Activities


Appointment Term

Position Type

Posting Detail Information


Position Summary


The Department of Orthopaedics at the University at Buffalo is recruiting a full-time Administrative Assistant . This position provides support to the Chairman, Faculty, and Executive Team of the Department. This role will require an effective communicator who is detail oriented, responsible, dependable, efficient and very organized with the ability to multitask and prioritize at a high level. Office will be located at our administrative building in Cheektowaga, NY. Travel to all locations will be required.

Job duties will include, but are not limited to:

• Manage faculty timecards for Chair approval.
• Assist with tracking academic performance of faculty for annual review by chair (publications, presentations, invited lectures, book chapters etc.)
• Monthly reports pulled and documented on spreadsheets; faculty attendance, residents case report logs.
• Document Grand Rounds attendance weekly in MedHub.
• Complete Dossiers and submit documents accurately and in a timely manner to Department Chair.
• Update Mobile Med and check for accuracy weekly.
• Manage online CME and update when needed. Verify week prior to ensure both residency and fellowship calendars are accurate. Send CME sign-in sheet to Alicia each week.
• Scheduling/Communication with faculty regarding departmental activities (meetings, annual review with Chair etc.)
• Work with practice plan HR managing all staff and faculty appointments and reappointments affiliated with The Department of Orthopaedics.
• Update ECV's in January, April, July and October. Confirm completion with Chair and Training Program Administrator.
• Provide clerical support, communication emails, mailings, scanning, filing, printing etc. with residency and fellowship interviews, as well as residency graduation activities annually as needed.
• Assumes other responsibilities as requested.

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities

Minimum Qualifications

• High School Diploma or equivalent

Preferred Qualifications

• Administrative support in an academic environment
• Experience in healthcare a plus

Physical Demands

Driving Requirements

Salary Range
$40,000 - $50,000


Additional Salary Information
The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.


Job Type
Full-Time


Campus
Erie County Medical Center


Posting Alerts

Special Instructions Summary

Is a background check required for this posting?
No


Background Check Notification

Contact Information


Contact's Name
Melissa Tuck


Contact's Pronouns

Contact's Title
Human Resources Manager


Contact's Email
View email address on click.appcast.io


Contact's Phone
View phone number on click.appcast.io

Posting Dates


Posted
10/30/2025


Deadline for Applicants
Open Until Filled


Date to be filled

References


Number of References Required
3


Reference Cutoff Date

Instructions to Applicant