Senior Administrative Assistant

Senior Administrative Assistant

Foods you love. Brands you trust. And a career that empowers you to grow. At Nestlé USA, we're all working towards the same goal – to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity – and responsibility – to be there for every moment in our consumers' lives. Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.

This position is not eligible for Visa Sponsorship. The Senior Administrative Assistant provides general administrative support to the Nestle Meals facility in Gaffney, SC, specifically the Factory Manager and indirectly, the Factory Leadership Team (FLT.) They communicate with all levels of management, exercise considerable discretion, and independent judgment as well as assisting with calendars, organizing meetings and teleconference calls, preparing documents, correspondence, and presentations.

JOB DUTIES/RESPONSIBILITIES

• Handles correspondence for Factory Manager. Handles both incoming and outgoing correspondence and takes appropriate follow-up action as necessary.
• Performs general office clerical duties which includes typing and filing.
• Orders and maintain supplies as needed for various departments across the plant.
• Schedules appointments on Outlook for Factory Manager and others as needed.
• Manages travel and hotel arrangements as necessary for non-profiled employees within the Factory. This includes airfare, hotel, and rental car accommodations and expense reporting.
• Arranges hotel accommodations, meals, rooms, PPE, etc. for special groups or meetings (internal and external) for the Gaffney Factory.
• Maintains records as necessary for Factory Manager and others as requested.
• Coordinates activities for Factory Manager and FLT as needed.
• Ensures Administrative Conference Room and Kitchen area are kept organized and meeting rooms are maintained.
• Support department managers with the ordering, coordination, set-up and clean-up of meals for visitors, training meetings, auditors etc.
• Maintains the Hour of Work for associates and sends out notices for those in violation of the policy. This also includes other assigned duties from HR.
• Manages the Gaffney Factory AMEX BTA Credit Cards for airline, hotel, and rental cars. This includes a monthly reconciliation of all charges and copies sent to Accounts Payable to be paid timely.
• Manages Admin P-Card purchases and reconciles them each month.
• Purchases gift cards, meals, and makes the necessary arrangements for people leaders within the factory.
• Responsible for routine Check Requests/Purchase Orders from an accounts payable perspective and other duties assigned from the finance department.
• Ensures confidentiality in all assignments.

EDUCATION REQUIREMENTS

• High School Diploma or GED required. Associate's or Bachelor's degree preferred

EXPERIENCE & SKILLS REQUIREMENTS

• At least five years of experience in similar high volume fast paced operations as a professional administrator is required.
• Computer Proficiency and Expert with Microsoft Office (Word, Excel, PPT, Visio).
• Ability to work independently and self-manage workload.
• Must be able to communicate verbally and in written format at a high level and check for understanding.
• Highly organized with the ability to maintain/manage various file systems and work projects.
• Must be able to maintain confidentiality of information.
• Ability to work with a variety of people including various departments and facilities, vendors, contractors, managers, etc.

Salary: $51,619.50 to $78,124.00 per year Bonus Eligibility: Yes The pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills and abilities as well as geographic location. It is not typical for an individual to be hired at top of range. Nestlé offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. Learn more at

It is our business imperative to remain a very inclusive workplace. To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestlé home. The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at View email address on click.appcast.io or please dial 711 and provide this number to the operator: View phone number on click.appcast.io. This position is not eligible for Visa Sponsorship. Review our applicant privacy notice before applying at Job Requisition: 418854 Gaffney, SC, US, 29340