Executive Assistant - Healthcare

Executive Assistant – Critical Access Hospital Administration

WHSN | Snoqualmie Valley Region, WA

Temporary with Temp-to-Hire Potential | On-Site

WHSN is seeking a highly organized and proactive Executive Assistant to support two senior leaders at a respected Critical Access Hospital located in the beautiful Snoqualmie Valley region, just outside of Seattle and near Bellevue.

This is an excellent opportunity for a polished professional who thrives in a fast-paced environment, anticipates needs before they arise, and enjoys supporting mission-driven healthcare leadership. The organization prides itself on a culture of excellence, innovation, collaboration, and community-centered care, and is looking for someone who embodies those same values.

This position is primarily on-site, although occasional remote workdays may be considered.

Position Details

• Schedule: Monday–Friday
• Hours: 8:00 AM – 4:30 PM
• Guaranteed Hours: 40 hours per week
• Assignment Length: 13 weeks
• Expected Start: Mid-June
• Pay Range: $40–$44/hour depending on tax-free stipend eligibility
• Potential: Temp-to-perm opportunity available

Responsibilities

• Manage complex executive calendars, scheduling meetings, coordinating travel, and anticipating leadership needs to keep priorities moving forward efficiently.
• Prepare meeting agendas, coordinate materials, record minutes, and track action items during executive and leadership meetings.
• Draft professional correspondence, reports, presentations, and other executive-level communications with exceptional accuracy and attention to detail.
• Serve as a trusted liaison between senior leadership, internal departments, external partners, and community stakeholders.
• Complete monthly credit card reconciliations and expense reimbursements.
• Support executive initiatives and strategic projects, helping ensure milestones and deliverables are met on schedule.
• Maintain organized systems for files, contracts, records, and confidential documentation.
• Provide high-level administrative and operational support in a dynamic healthcare environment.

Qualifications

• Advanced proficiency in Microsoft Office Suite including Excel, Teams, Word, PowerPoint, and Outlook.
• Experience using AI tools for drafting, summarization, workflow optimization, and administrative efficiency strongly preferred.
• Exceptional organizational and project management skills with the ability to manage competing priorities and execute independently with minimal oversight.
• Strong written and verbal communication skills, including experience preparing clear, concise, and actionable meeting minutes.
• Demonstrated professionalism, discretion, and sound judgment handling confidential and sensitive information.
• Self-directed and proactive work style with strong problem-solving abilities and initiative.
• Ability to interact effectively and professionally with executives, clinicians, board members, and community leaders.
• Skilled at managing up, down, and across teams with clarity, diplomacy, and confidence.

Why Join This Opportunity?

• Work alongside executive healthcare leadership making a meaningful impact in a rural healthcare setting.
• Opportunity for temporary-to-permanent placement.
• Beautiful Pacific Northwest location near outdoor recreation, Seattle, and Bellevue.
• Collaborative and mission-driven culture focused on innovation and excellence.

Apply today to learn more about this exciting executive support opportunity with WHSN.