Administrative Services Assistant

Job Title

73162 Summary: Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail; and performs related work as required.

An employee in this class routinely performs general assignments to relieve an executive of administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduated with High School Diploma or GED with at least 3 years office experience.

Location Requirements

Candidate must be local.

Background Verification

Minimum Verification Requirements - Fingerprinting is required for all TN DHS positions. Suppliers are to provide the correct IDEMIA coupon code to each of their candidates so the candidate can take it with them to their fingerprinting appointment. Accurate background checks are not required to be run by the supplier for any TN DHS contractor.

Onboarding Form

Onboarding Form - If your candidate is selected, please complete the onboarding form and attach it to the proposal comment section.