Human Resources Administrative Assistant

VIVA Pediatrics

VIVA Pediatrics is a home health services company with a specialty in private duty nursing, skilled nursing visits and therapy for infants and children. We are committed to providing each patient with an exceptional level of care and attention. At our agency, we are proud to be nurse owned and operated. Our dedicated staff works together as a team to provide high-quality comprehensive care to medically fragile children. VIVA's core mission is to staff compassionate and understanding caregivers that take pride in paying close attention to each patient's needs.

Summary of functions

Supports company operations by following company policies and procedures. Responsible for performing a variety of duties. This position requires communication between candidates for field position, branch staff and corporate HR in order to facilitate the hiring of field staff as well we additionally administrative tasks. This position requires an individual to be multi-tasked, have computer skills, great communication skills and be efficient.

Competencies

Communication

Coachable

Following Policies & Procedures

Problem solving

Leadership

Major Duties and Responsibilities

Timely processing of entering new hire in appropriate HR systems and creating employee files

Filing and proper document maintenance

Process required background checks as requested by offices

Track and run MVR reports as required

Weekly renewable reminders to field office staff, log communications

Maintains calendar with candidate updates and confirms interview/orientation with candidates

Greet and direct candidates upon arrival and ensures sign in and sing out documentation completed

Completes necessary HR requirements and reference checks on candidates past work experience

Collecting expiring credentials for all staff

Assist Human Resources Director and Human Resources Specialist as needed

Mail birthday cards from the company, each month

Send office and field staff birthday and anniversary announcement emails to all employees and for employee newsletter

Issue Employee of the Month, Nurse of the Month, and Therapist of the Month gift cards

Process and Maintain VIVA Coin submissions

Assists with recruiting events as requested and approved

General office duties including filing, mailing, faxing and similar tasks

Printing and mailing client MARS, POC's, Emergency Plans, Medication, etc.

Maintains high-level of confidentiality with client and staff protected/personal information

Provide effective communication to patient/family, team members, and other health care professionals

Facilitates the communications system for clients and staff which may include mail distribution, phone system, memo's, answers incoming calls, documents and disseminates appropriate messages

Assist with monthly auditing of employee HR files

Ordering and stocking office supplies

Must be able to prioritize and multi-task in a fast-paced environment

Ensures nursing candidates meet required hiring standards for VIVA Pediatrics

Performs Other Duties As Required

Benefits

401(k)

Dental insurance

Disability insurance

Employee assistance program

Health insurance

Life insurance

Paid time off

Vision insurance

Voluntary insurance (accident & critical illness)

Join us at VIVA Pediatrics, where your career is more than a job - it's a journey of growth, support, and purpose. Apply now and be a part of a team that's making a difference, one child at a time!