Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a detail-oriented Human Resources (HR) Assistant to support day-to-day HR operations for a Contract position based in Virginia. This role will play an important part in coordinating onboarding activities, maintaining accurate employee records in Paylocity, and assisting with routine employee support tasks. The ideal candidate brings strong organizational skills, follows up effectively on outstanding items, and helps keep HR processes running smoothly and efficiently.

Responsibilities:
• Coordinate onboarding activities, including monitoring required tasks in Paylocity and ensuring documentation is completed on time.
• Reach out to employees to follow up on missing forms, pending action items, and other onboarding requirements.
• Maintain organized HR files, records, and tracking tools to support accurate and timely personnel administration.
• Schedule meetings, onboarding sessions, and other HR-related appointments while keeping calendars and communications up to date.
• Assist with the preparation, submission, and tracking of unemployment claims and related documentation.
• Support employee relations matters by responding to routine questions and directing issues to the appropriate HR contacts when needed.
• Help manage pre-employment screening processes and confirm required pre-employment steps are completed before start dates.
• Use Paylocity and other HR systems to enter, update, and verify employee information with a high level of accuracy.• 2+ years of experience in human resources support or HR administration.
• Hands-on experience working with HRIS platforms, including Paylocity.
• Knowledge of onboarding processes, employee records management, and general HR coordination.
• Ability to handle sensitive information with professionalism and confidentiality.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Experience supporting unemployment claims, background checks, or related HR administrative activities.
• Clear verbal and written communication skills for employee follow-up and internal coordination.