Development Coordinator, Thunderbird School of Global Management

Development Coordinator, Thunderbird School of Global Management The Development Coordinator is a key member of the Office of Alumni Engagement, directly supporting senior alumni and development officers for Thunderbird and providing overall administrative support to the engagement team at large. Reporting to the Director of Engagement and Campaigns, the Program Coordinator routinely interacts with individuals at all levels of Thunderbird, the ASU Foundation, Enterprise Partners, and the University, including executive leadership, alumni, and donors to analyze problems, provide solutions, and make decisions that will benefit the team's overall organization. Key areas of responsibility include providing professional and administrative support to Thunderbird's engagement team including, internal and external executive-level meeting scheduling and support, payment processing, expense and other ad hoc reporting. What you'll do Assists with administrative tasks related to donor relations and annual giving, such as weekly thank-you letters, scholarship letters, list pulls, and annual appeal mailers Supports project management for the engagement team, including managing project management software Supports complex and highly varied internal and external meetings and events, working to secure meeting spaces, coordinate technology and logistics, and prepare materials as needed Schedules in-person and virtual meetings, as well as conference calls, coordinating logistics as needed for all meetings including internal and external stakeholders Extracts and analyzes information through reports (both pre-existing and customized) from Workday and Salesforce Processes and approves expense reports, ensuring that expenses submitted are accurately coded and follow Enterprise Partners and ASU travel and credit card policy Coordinates travel and logistics for senior leaders. Assists with booking flights, hotels, and coordinating meetings while following required ASU and Foundation travel procedures. Secures necessary travel approvals Screens telephone calls, emails, and in-office visitors to resolve routine and complex inquiries Assists with the planning and execution of donor and alumni visits Prepares presentations, correspondence, reports, meeting minutes, event briefings, and other documents Inputs data into Salesforce including, but not limited to, contact reports and updated contact information Makes travel reservations and itineraries; determines and prepares background materials for leadership Responsible for various tasks such as packaging, verifying content for shipping, receiving packages, and ordering supplies Maintains subscriptions and memberships Maintains an orderly filing system, primarily electronic files Prioritizes workload to meet unit/department's needs What you'll need Excellent organization and prioritization skills, able to balance multiple issues in a fast-paced environment, with a high attention to detail and thoroughness in completing assigned tasks Excellent interpersonal, written, and verbal communication skills; possesses a high degree of discretion, judgement, tact, and poise Ability to make independent judgements and coordinate office details in conjunction with policies and procedures Collaborative style coupled with an ability to work both independently and as part of a team, with little supervision Ability to routinely interact with individuals at all levels of the ASU Foundation, Enterprise Partners, and the University Ability to take initiative, and consistently respond to changing situations in a flexible manner to meet the current needs of the department/unit Ability to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information Knowledge of office and administrative practices and principles Knowledge and skill in accounting and budgeting procedures and technique, and web-based financial systems Advanced computer skills in a variety of Windows-based computer programs and technical proficiency in Microsoft Word, Excel, PowerPoint, and database management If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required Relevant qualifications Bachelor's degree in a related field, or currently enrolled in bachelor's degree program One (1) to three (3) years professional experience in an administrative support capacity, providing coordination and assistance of operational activities, includes at least one (1) year of database management experience Or any equivalent combination of education and experience from which comparable knowledge, skills and abilities have been achieved Preferred education and experience One (1) to (3) years of experience in an administrative support capacity, providing coordination and assistance of operational activities, preferably in a not-for-profit or development #J-18808-Ljbffr ASU Foundation for a New American University