Registrar

Registrar JobID: 1667 Date Posted: 6/18/2026 DEPARTMENT: Curriculum and Instruction/Assigned Site FLSA STATUS: Non-Exempt EMPLOYMENT STATUS: Full-time Minimum Job Requirements Education: High school diploma or GED Experience: One year general office preferred Skills: Student Management System literacy and proficiency required; Computer literacy required; excellent interpersonal skills; highly accurate and detail oriented Essential Job Functions Ensures all records for a new or returning student are received Enters transcript data into the student management system for all 9th-grade students in Broken Arrow Public Schools. Processes transcripts; enters historical grades. Aids in updating and maintaining cumulative records on all students. Tracks all withdrawn or dropped students. Compiles weekly eligibility report. Ensures all teachers have entered student grades by the grade entry deadline. Process all grades at the end of each semester for all students, including blended, BAVA, Tulsa Tech, and Vanguard. Maintains professional communication and workspace. Pack all student records at the end of the year and label boxes, appropriately and set up for warehouse pickup to BAHS. Merge middle school files, alphabetically. Performs site data processing functions as directed – including, but not limited to: Historical information Data entry of summer school grades Updating report cards/transcripts as requested Filing records for cumulative file Utilizing data warehouse to access student info as needed Performs the following duties: Fulfills transcript requests for current/past/incoming students Processes Reading Proficiency Letters (pertaining to Student Driver's Permit) Provides proof of enrollment on students for aide from various Indian tribes Retrieves immunization records for students who withdraw during the summer months Requests records of new/transfer students year-round Assists in filing student state test results in cumulative folders – divided among secretaries by middle school Maintains database of withdrawn students Completes the following reports: Collection of electronic copies of teacher grade books Collection of teacher edit sheets (not necessary when using Canvas) Proofing of transcripts in conjunction with counselors Completes Oct. 1 consolidated report for site Environmental Conditions Primarily inside working conditions with no exposure to extreme environmental conditions. Physical Standards Ability to lift/carry and manipulate objects and supplies of up to 10 lbs. for up to 50 ft. is frequently required; ability to lift/carry objects of 11-24 lbs. for up to 50 ft. is occasionally required. Standing in place for short periods of time. Walking as required to access equipment and perform responsibilities. Sitting as required to complete tasks. Use of hands to do fine finger work as in operating a computer. Talking and hearing as to communicate concerning job-related duties as assigned and communicating via telephone. Close vision (clear vision at 20" or less) with or without correction. Distance vision (ability to identify and distinguish colors). Peripheral vision, depth perception and ability to adjust focus. #J-18808-Ljbffr BROKEN ARROW PUBLIC SCHOOLS