Business Administrator / Executive Assistant

Job Description:
Provide executive, administrative, financial, and operational support to department leadership and a large project team, coordinating office operations, budgets, presentations, meetings, and project information in a fast-paced enterprise environment.

Day-to-Day Responsibilities:

• Provide direct executive and administrative support to department leadership

• Support the day-to-day operations of a 20–30-person team

• Coordinate calendars, meetings, catering, supplies, and meeting preparation

• Prepare PowerPoint presentations and executive-ready meeting materials

• Gather information from internal stakeholders and organize it into presentations and reports

• Maintain Excel spreadsheets containing project, budget, and financial information

• Assist with department budgeting, financial updates, and expense tracking

• Help organize information across approximately 30 active projects in various phases

• Support projects ranging from smaller initiatives to complex, multimillion-dollar programs

• Maintain schedules, financial information, and other project documentation

• Work across multiple project management and financial systems

• Help leadership organize team meetings and project updates

• Manage multiple competing priorities in a fast-paced office environment

Minimum Requirements:

• 3–5 years of relevant executive assistant, business administration, or administrative support experience

• Experience directly supporting an executive

• Experience supporting a larger team or department, ideally 20–30 people

• Experience working within a large enterprise organization

• Strong office administration experience, including scheduling, catering, supplies, and meeting preparation

• Strong PowerPoint and presentation preparation skills

• Experience gathering information and developing meeting decks and presentation materials

• Strong Excel skills

• Understanding of financials and experience assisting with budgets

• Comfortable working with numbers and financial information

• Experience working across multiple systems, including project management and financial tools

• Excellent multitasking and organizational skills

• Experience operating in a fast-paced environment with competing priorities

• Strong business mindset and desire to work in a support-focused role

• Bachelor's degree required

Preferred Qualifications:

• Facilities, Construction, or Capital projects exposure

• PMO support experience

• Experience supporting project managers or project-based departments

• Experience supporting complex, multimillion-dollar projects